Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4714th

Date:

Monday, February 27, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• John Paradis - Fire Chief, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• Tim Wolfe - Director of Community Services, 
• Karmen Krueger - Director of Corporate Services, 
• Anne Kircos - Director of Human Resources, 
• and Chris Bantock - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Councillor Briscoe provided regrets for this meeting.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated February 13, 2023 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated February 27, 2023 be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

February 27, 2023, Committee of the Whole In-camera Session

The February 27, 2023, Committee of the Whole In-camera Session has been cancelled.

6.

Hearings of Deputations and Presentations:

6.1

Presentation by Mayor Ritsma

Mayor Ritsma to extend thanks and appreciation to Director of Social Services, Kim McElroy, on 25 years of service with the City of Stratford.

7.

Orders of the Day:

7.1

Correspondence - Resignation from Energy and Environment Committee

• Motion by

  THAT the resignation of Justine Nigro from the Energy and Environment Committee be accepted.

8.

Business for Which Previous Notice Has Been Given:

None scheduled.

9.

Reports of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated February 27, 2023 be adopted as printed.

9.1.1

Drinking Water Quality Management Standard 2022 Infrastructure Review (ITS23-002)

THAT the DWQMS Infrastructure Review 2022 be received by Council to fulfil the requirement of the Ontario Drinking Water Quality Management Standard.

9.1.2

Drinking Water Quality Management Standard 2022 Management Review (ITS23-003)

THAT the Management Review Minutes 2022 and Summary Table of Action Items 2022, be received by Council to fulfil the requirement of the Ontario Drinking Water Quality Management Standard.

9.1.3

Earth Day Canada 2023 (ITS23-004)

THAT Staff be authorized to proceed with organizing the tree planting event as outlined in Report ITS23-004.

9.1.4

Amendment to Business Licensing By-law 187-2004 (ITS23-005)

THAT Business Licensing By-law 187-2004, as amended, be further amended to increase the minimum commercial general liability requirements of all business licenses from $2 million to $5 million.

9.2

Report of the Planning and Heritage Committee:

• Motion by

  THAT the Report of the Planning and Heritage Committee dated February 27, 2023 be adopted as printed.

9.2.1

Heritage Conservation District (HCD) Incentive Program Applications – 56-62 Wellington Street (PLA23-001)

THAT Council approve the Building Code Upgrade Loan application submitted by Rebecca and Geoffrey Cheney for 56-62 Wellington Street in the amount of $50,000 to assist with physical repair of the roof system, plumbing, electrical and ventilation systems;

THAT Council approve the Façade Improvement Loan application submitted by Rebecca and Geoffrey Cheney for 56-62 Wellington Street in the amount of $25,000 to assist with physical repair and replacement of masonry and windows;

AND THAT Council approve the Rehabilitation Grant to Rebecca and Geoffrey Cheney for 56-62 Wellington Street in the amount of 10% of increased taxes.

9.3

Report of the Finance and Labour Relations Committee:

• Motion by

  THAT the Report of the Finance and Labour Relations Committee dated February 27, 2023 be adopted as printed.

9.3.1

Festival Hydro Financial Results 2022 Q3 (FIN23-007)

THAT the Festival Hydro Inc. financial statements and commentary for the period ending September 30, 2022, be received for information;

AND THAT the Festival Hydro Services Inc. financial statements and commentary for the period ending September 30, 2022, be received for information.

9.3.2

Downtown Stratford Business Improvement Area 2023 Draft Budget (FIN23-006)

THAT the 2023 budget of the Downtown Stratford Business Improvement Area be approved as submitted in the amount of $325,272.50;

THAT the sum of $299,472.50 shall be levied on properties located within the boundaries of the Downtown Stratford Business Improvement Area for the year 2023;

AND THAT staff be directed to bring the prepared by-law to a subsequent meeting for approval.

9.3.3

2023 Ont Reg 284/09 Excluded Expenses (FIN23-004)

THAT the report titled, “Ontario Regulation 284/09 – Excluded Expenses” (FIN23-004), be adopted.

9.3.4

Asset Retirement Obligations (ARO) (FIN23-005)

THAT the draft Asset Retirement Obligation Policy attached to Report FIN23-005, be approved;

AND THAT staff be authorized to establish a new Asset Retirement Obligation Reserve Fund if/as required, and this new reserve fund be added to F.1.13 Reserve and Reserve Fund Policy.

10.

Notice of Intent:

10.1

Notice of Public Meeting under the Planning Act

Stratford City Council will hold a public meeting on Monday, March 20, 2023 at 6:00 p.m. to hear from interested persons with respect to the following planning application:

• Zone Change Application Z09-22 for 46 General Hospital Drive and 130 Youngs Street, Stratford.

For more information please visit the City's website.

10.2

Notice of Motion

At the March 27, 2023, Regular Council meeting, Councillor Sebben intends to put forward the following motion for consideration:

THAT Council consider the November 9, 2021 motion from Heritage Stratford and adopt the following motion, as Heritage Stratford has adequately demonstrated that the heritage attributes of the site meets one or more of the provincial designation criteria set out in Ontario Regulation 9/06:

“THAT Council issue an intent to designate 86 & 90 John Street South under Part IV, Section 29 of the Ontario Heritage Act specifically the:

1. 1891 hospital (Avon Crest), including the semi-circular landscaped entrance driveway;
2. 1910 extension;
3. 1904 Gardener’s cottage; and
4. 1929 Nurses’ residence.”

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.2 be taken collectively.

• Motion by

  THAT By-laws 11.1 to 11.2 be read a First and Second Time.

• Motion by

  THAT By-laws 11.1 to 11.2 be read a Third Time and Finally Passed.

11.1

Downtown Stratford Business Improvement Area (BIA) Levy for 2023

To levy a special charge upon the rateable property in the business improvement area for the Downtown Stratford Business Improvement Area (BIA) (formerly City Centre BIA) for 2023.

11.2

Amend Business Licensing By-law 187-2004 to Increase Minimum Insurance Requirements

To amend Business Licensing By-law 187-2004, as amended, to increase minimum insurance requirements for business licenses to $5 million.

12.

Consent Agenda: CA-2023-017 to CA-2023-020

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is March 27, 2023 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Planning and Heritage Committee [7:05 p.m. or thereafter following the Regular Council meeting];
  • Social Services Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and
  • Community Services Committee [7:15 p.m. or thereafter following the Regular Council meeting]

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on February 27, 2023 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Committee Reports

15.2.1

Social Services Committee

• Motion by

  THAT Item 6.2 of the Social Services Committee meeting dated February 27, 2023 be adopted as follows:

  6.2  Salvation Army Tax Program – Stratford and North Perth (SOC23-008)

  THAT the Mayor and Clerk, or their respective delegates, be authorized to enter into two agreements with The Governing Council of the Salvation Army in Canada to deliver the income tax program in Stratford and North Perth, respectively;

  THAT City Council delegates its approval authority to the Director of Social Services or the Chief Administrative Officer to execute annual renewal agreements with The Governing Council of the Salvation Army in Canada to deliver the income tax program in Stratford and North Perth, subject to no contract performance issues or amendments to funding identified by the City;

  AND THAT Delegation of Authority By-law 135-2017, as amended, be further amended to delegate Council’s authority to enter into income tax program agreements on behalf of The Corporation of the City of Stratford to the Director of Social Services or the Chief Administrative Officer.

15.2.2

Planning and Heritage Committee

• Motion by

  THAT Item 4.1 of the Planning and Heritage Committee meeting dated February 27, 2023 be adopted as follows:

  4.1  Zone Change Application Z05-22, 332 Lorne Avenue East

  THAT application Z05-22 to amend the zoning for lands municipally known as 332 Lorne Avenue East from ‘General Industrial Zone (I2)’ to ‘Special General Industrial Zone (I2-38)’ with site specific regulations to permit a clinic, be approved for the following reasons:

  1. the request is consistent with the Provincial Policy Statement;
  2. the request is in conformity with the goals, objectives and policies of the Official Plan;
  3. the zone change will provide for a development that is appropriate for the lands;
  4. the public was consulted during the application circulation and comments that have been received in writing or at the public meeting have been reviewed, considered, and analyzed within the Planning report.

15.3

Reading of the By-laws (reconvene):

The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

By-law 11.3 Agreement for Tax Preparation Services in Listowel

To authorize the entering into and execution of an Agreement with The Governing Council of the Salvation Army in Canada, for tax preparation services in Listowel for Social Services clients effective January 1, 2023.

By-law 11.4 Agreement for Tax Preparation Services in Stratford

To authorize the entering into and execution of an Agreement with The Governing Council of the Salvation Army in Canada, for tax preparation services in Stratford for Social Services clients effective January 1, 2023.

By-law 11.5 Amend Delegation of Authority By-law 135-2017 for Execution of Annual Renewal Agreements for Delivery of the Income Tax Program in Stratford and North Perth

To amend By-law 135-2017, as amended, to delegate Council’s authority to the Director of Social Services or the Chief Administrative Officer, or their respective delegates, to execute annual renewal agreements with The Governing Council of the Salvation Army in Canada to deliver the income tax program in Stratford and North Perth.

By-law 11.6 Amend Zoning By-law 10-2022 to Rezone Lands Municipally Known as 332 Lorne Avenue East

To amend By-law 10-2022, as amended, with respect to Zoning By-law Amendment application Z05-22 by Drake & Drake Management Inc. to rezone the lands municipally known as 332 Lorne Avenue East to include a ‘Clinic’ as a site specific permitted use in the General Industrial zone.

By-law 11.7 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on February 27, 2023.

• Motion by

  THAT By-laws 11.3 to 11.7 be taken collectively.

• Motion by

  THAT By-laws 11.3 to 11.7 be read a First and Second Time.

• Motion by

  THAT By-laws 11.3 to 11.7 be read a Third Time and Finally Passed.

15.4

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the February 27, 2023 Regular Council meeting adjourn.