Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4723rd

Date:

Monday, June 26, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• John Paradis - Fire Chief, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• Karmen Krueger - Director of Corporate Services, 
• Anne Kircos - Director of Human Resources, 
• and Chris Bantock - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

---

1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated June 12, 2023 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated June 26, 2023 be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

June 26, 2023, Committee of the Whole In-camera Session

The June 26, 2023, Committee of the Whole In-camera Session has been cancelled.

6.

Hearings of Deputations and Presentations:

6.1

Presentation of the Stratford Public Library 2023-2026 Strategic Plan

Krista Robinson, Chief Executive Officer of the Stratford Public Library, has requested to address Council on behalf of the Stratford Public Library Board of Directors. The purpose of the delegation is to present the Library’s 2023-2026 Strategic Plan. This presentation is for the information of Council.

• Motion by

  THAT the delegation by Krista Robinson, on behalf of the Stratford Public Library Board of Directors, be heard.

6.2

Public Meeting - Zone Change Application Z01-23 and Official Plan Amendment Application OPA01-23 for 198 Mornington Street (COU23-079)

• Motion by

  THAT the Council meeting adjourn to a public meeting under the Planning Act to hear Zone Change Application Z01-23 and Official Plan Amendment Application OPA01-23 for 198 Mornington Street, to reconvene at the conclusion of the public meeting.

6.3

Presentation of the Community Safety and Wellbeing Plan

Kim McElroy, Director of Social Services and Greg Skinner, Chief of Police of Stratford Police Services will be presenting an update on the Community Safety and Well-being Plan. This presentation is for the information of Council.

7.

Orders of the Day:

7.1

Resolution - Municipal Cultural Plan (COU23-080)

Sam Mitjavile, Anjuli Solanki and Madison Kennedy from STEPS Public Art will be present at the meeting to present the plan.

• Motion by

  Staff Recommendation: THAT the Municipal Cultural Plan be received;

  THAT the $65,000 available in the 2023 budget be re-allocated to hire a consultant on a short-term to lead the first year priorities and actions of the Municipal Cultural Plan;

  AND THAT the consultant and staff explore funding opportunities and partnerships to create an organizational structure and funding model for inclusion in the City of Stratford 2024 budget.

7.2

Resolution - Exchange Two (2) Part-Time Custodian Positions to one (1) Full-Time Custodian Position (COU23-078)

• Motion by

  Staff Recommendation: THAT the request to move one (1) Part-Time Custodian position to one (1) Full-Time Custodian position, be approved;

  AND THAT two (2) Part-Time Custodian positions be eliminated.

7.3

Resolution - Fuel Storage Tanks at the Stratford Municipal Airport (COU23-081)

• Motion by

  THAT the Tender (T-2023-14) for the Airport Fuel Tanks Replacement work be awarded to Claybar Contracting Inc. at the tender price of $519,733.33, including HST;

  THAT the full purchase amount be funded from R-R11-AIRP;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for Tender T-2023-14.

7.4

Resolution - Milton Street Park Tennis and Pickleball Court Replacement – Tender T-2023-31 Award (COU23-082)

• Motion by

  Staff Recommendation: THAT the Tender (T-2023-31) for the Replacement of the Tennis and Pickleball Court at the Milton Street Park be awarded to Toronto Court Equipment at the tender price of $258,770.00, including HST;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign tender contract documents as necessary for Tender T-2023-31.

8.

Business for Which Previous Notice Has Been Given:

None scheduled.

9.

Reports of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated June 26, 2023 be adopted as printed.

9.1.1

Request for Noise Control By-law Exemption - Jubilee Stratford (ITS23-017)

THAT approval be given to the event organizers at Jubilee Stratford located at 707 Downie Street for an exemption to Noise Control By-law 113-79 for the outdoor Sunday Service every Sunday from 10:00 a.m. to 1:00 p.m. commencing Sunday, July 2, 2023, until Sunday, September 3, 2023, and for an additional service on Sunday, August 6, 2023 from 6:00 p.m. to 9:00 p.m., from the following provisions:

• Unreasonable noise [Schedule 1 clause 8],
• The operation of loudspeakers and amplification of sound [Schedule 2 Clause 2].

9.1.2

Master Service Agreement and Statements of Work between City of Stratford and Circular Materials (CMO) for Blue Box Services from May 1, 2024 to December 31, 2025 (ITS23-016)

THAT The Corporation of the City of Stratford enter into an agreement with Circular Materials Ontario for the City of Stratford to be the service provider for Blue Box program recycling services for the Transition Period of May 1, 2024, to December 31, 2025;

AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary agreement.

9.1.3

Request for Delegation by Jason Azevedo and Melanie Hepburn

THAT staff prepare a report regarding the use of large quadricycles on City streets for consideration by Sub-committee.

9.2

Report of the Planning and Heritage Committee:

• Motion by

  THAT the Report of the Planning and Heritage Committee dated June 26, 2023 be adopted as printed.

9.2.1

Proposed Exemption from Sign By-law 159-2004, 35 Waterloo Street North (PLA23-008)

THAT Option 3, being approval of a sign variance request for five (5) ground floor signs at 35 Waterloo Street North, provided the applicant enters into an encroachment agreement with the City for the signs and fence installed on City property and that proper design documents are provided with the sign permit application, be approved.

9.2.2

Proposed Exemption from Sign By-law 159-2004, 30 Queensland Road (PLA23-007)

THAT the sign variance for one (1) Construction sign located at 30 Queensland Road be approved, subject to the owner applying and receiving a building permit for the sign as required in the Ontario Building Code.

9.3

Report of the Finance and Labour Relations Committee:

• Motion by

  THAT the Report of the Finance and Labour Relations Committee dated June 26, 2023 be adopted as printed.

9.3.1

Q1 Operating Budget Variance Report at March 31, 2023 (FIN23-017)

THAT the Q1 Operating Variance Report at March 31, 2023, attached to Report FIN23-017, be received for information.

10.

Notice of Intent:

10.1

Notice of Motion

At the July 10, 2023, Regular Council meeting, Councillor Burbach intends to put forward the following motion for consideration:

“THAT the following resolution be endorsed:

Whereas, all Ontarians deserve and expect a safe and respectful workplace;

Whereas, municipal governments, as the democratic institutions most directly engaged with Ontarians need respectful discourse;

Whereas, several incidents in recent years of disrespectful behaviour and workplace harassment have occurred amongst members of municipal councils;

Whereas, these incidents seriously and negatively affect the people involved and lower public perceptions of local governments;

Whereas, municipal Codes of Conduct are helpful tools to set expectations of council member behaviour;

Whereas, municipal governments do not have the necessary tools to adequately enforce compliance with municipal Codes of Conduct;

Now, therefore be it resolved that the City of Stratford supports the call of the Association of Municipalities of Ontario for the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them in consultation with municipal governments;

Also be it resolved that the legislation encompass the Association of Municipalities of Ontario’s recommendations for:

1. Updating municipal Codes of Conduct to account for workplace safety and harassment
2. Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario
3. Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province
4. Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner
5. Prohibit a member so removed from sitting for election in the term of removal and the
6. subsequent term of office

AND THAT a copy of this resolution be forwarded to all municipalities in Ontario for endorsement."

11.

Reading of the By-laws:

11.1

Reading of By-law 68-2023

​The following By-law requires Third and Final Readings:

68-2023 - To provide for the repair and improvements to the Kelly Drain 2023 in the City of Stratford.

• Motion by

  THAT By-law 68-2023 be read a Third Time and Finally Passed.

11.2

Reading of By-laws 11.2.1 to 11.2.

The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present.

• Motion by

  THAT By-laws 11.2.1 to 11.2.3 be taken collectively.

• Motion by

  THAT By-laws 11.2.1 to 11.2.3 be read a First and Second Time.

• Motion by

  THAT By-laws 11.2.1 to 11.2.3 be read a Third Time and Finally Passed.

11.2.1

Award Tender for Airport Fuel Tanks Replacement

To authorize the acceptance of a tender and the entering into and execution of a contract with Claybar Contracting Inc. for the Airport Fuel Tanks Replacement (T-2023-14).

11.2.2

Agreement with Circular Materials Ontario for Services Related to Blue Box Materials

To authorize the entering into and execution of a Master Service Agreement with Circular Materials Ontario for services related to blue box materials.

11.2.3

Award Tender for Replacement of the Tennis and Pickleball Court at the Milton Street Park

To authorize the acceptance of a tender and the entering into and execution of a contract with Toronto Court Equipment for the Replacement of the Tennis and Pickleball Court at the Milton Street Park (T-2023-31).

12.

Consent Agenda: CA-2023-79 to CA-2023-081

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is July 10, 2023 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Community Services Committee [7:05 p.m. or thereafter following the Regular Council meeting]; and
  • Social Services Committee [7:10 p.m. or thereafter following the Regular Council meeting];

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on June 26, 2023 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Committee Reports

15.2.1

Social Services Committee

• Motion by

  THAT Items 5.2 and 7.1 of the Social Services Committee meeting dated June 26, 2023 be adopted as follows:

  5.2 - Transitioning the Supportive Housing of Perth Program (SHOPP) (SOC23-019)

  THAT the Supported Housing of Perth Program (SHOPP) program operations be transitioned to an in-house model;

  THAT authorization be given to enter into memorandums of understanding with support agencies, whose mandates meet the needs of the City’s most complex clients to help support the Supported Housing of Perth Program (SHOPP) program;

  THAT the Chief Administrative Officer or the Director of Social Services be authorized to enter into memorandums of understanding with support agencies that have been prepared by or reviewed by the City Solicitor;

  AND THAT authorization be given to hire two full-time Outreach Workers to support the operations of the Supported Housing of Perth Program (SHOPP) program.

  7.1 - 2022 Annual Report (Year 9) – Housing and Homelessness Plan for Stratford, Perth County and St. Marys (SOC23-020)

  THAT the report titled, “2022 Annual Report (Year 9) – Housing and Homelessness Plan for Stratford, Perth County, and St. Marys” (SOC23-020), be received for information.

15.3

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.4 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on June 26, 2023.

• Motion by

  THAT By-law 11.4 be read a First and Second Time.

• Motion by

  THAT By-law 11.4 be read a Third Time and Finally Passed.

15.4

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the June 26, 2023 Regular Council meeting adjourn.