The Corporation of the City of Stratford
Finance and Labour Relations Sub-committee
Open Session
AGENDA

Meeting #:

Date:

Tuesday, June 20, 2023

Time:

4:30 P.m. - 5:30 P.m.

Location:

Council Chamber, City Hall

Sub-committee Present:

• Councillor Hunter - Chair Presiding, 
• Councillor McCabe - Vice Chair, 
• Councillor Beatty, 
• Councillor Burbach, 
• and Councillor Nijjar 

Staff Present:

• Karmen Krueger - Director of Corporate Services, 
• Samantha Day - Manager of Revenue and Taxation, 
• and Jodi Akins - Council Clerk Secretary 

To watch the Sub-committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair called the meeting to Order.

Land Acknowledgment

Moment of Silent Reflection

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

​The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

No disclosures of pecuniary interest were made by a Member at the June 20, 2023 Finance and Labour Relations Sub-committee meeting.

3.

Delegations

None scheduled.

4.

Report of the Director of Corporate Services

4.1

Festival Hydro Financial Results - 2022 year end and to March 31 2023 (FIN23-020)

Staff Recommendations: THAT the Festival Hydro Inc. 2022 audited financial statements and commentary for the year ended December 31, 2022, be received for information;

THAT the Festival Hydro Services Inc. 2022 audited financial statements and commentary for the year ended December 31, 2022, be received for information;

THAT the Festival Hydro Inc. financial statements and commentary for the period ending March 31, 2023, be received for information;

THAT the Festival Hydro Services Inc. financial statements and commentary for the period ending March 31, 2023, be received for information;

AND THAT the Festival Hydro Inc. April 2023 Board motion declaring a top-up common share dividend in the amount of $248,269 for the year 2022, be received for information.

• Motion by

  THAT the presentation by Jeff Graham and Alyson Conrad be heard.

• Motion by

  Staff Recommendations: THAT the Festival Hydro Inc. 2022 audited financial statements and commentary for the year ended December 31, 2022, be received for information;

  THAT the Festival Hydro Services Inc. 2022 audited financial statements and commentary for the year ended December 31, 2022, be received for information;

  THAT the Festival Hydro Inc. financial statements and commentary for the period ending March 31, 2023, be received for information;

  THAT the Festival Hydro Services Inc. financial statements and commentary for the period ending March 31, 2023, be received for information;

  AND THAT the Festival Hydro Inc. April 2023 Board motion declaring a top-up common share dividend in the amount of $248,269 for the year 2022, be received for information.

4.2

Destination Stratford 2023 Update 2 (FIN23-019)

Staff Recommendation: THAT the Destination Stratford 2023 Update 2, dated June 20, 2023, be received for information.

• Motion by

  THAT the presentation by Zac Gribble be heard.

• Motion by

  Staff Recommendation: THAT the Destination Stratford 2023 Update 2, dated June 20, 2023, be received for information.

4.3

2023 Community Grant Appeal Request (FIN23-018)

Staff Recommendation: THAT the decision of Council on May 8, 2023, denying a grant request to Stratford Live Music and Food, be upheld.

• Motion by

  Staff Recommendation: THAT the decision of Council on May 8, 2023, denying a grant request to Stratford Live Music and Food, be upheld.

• Motion by

  Sub-committee Recommendation:  THAT a Community Grant in the amount of $4,000 be provided to Stratford Live Music and Food.

5.

Report of the Manager of Revenue and Taxation

5.1

Property Tax Billing and Collection Policy (FIN23-021)

Staff Recommendation: THAT Policy F.1.6 Collection of Municipal Taxes be rescinded;

THAT Policy F.1.6 Property Tax Billing and Collection be adopted substantially in the form as attached to Report FIN23-021;

AND THAT Policy F.1.9 Vacant Tax Rebate Program for Commercial and Industrial Buildings be rescinded.

• Motion by

  Sub-committee Recommendation: THAT Policy F.1.6 Collection of Municipal Taxes be rescinded;

  THAT Policy F.1.6 Property Tax Billing and Collection be adopted substantially in the form as attached to Report FIN23-021;

  AND THAT Policy F.1.9 Vacant Tax Rebate Program for Commercial and Industrial Buildings be rescinded.

5.2

Tax Adjustments for 2022 (FIN23-022)

Staff Recommendation: THAT the report titled, “Tax Adjustments for 2022” (FIN23-022), be received for information.

• Motion by

  Sub-committee Recommendation: THAT the report titled, “Tax Adjustments for 2022” (FIN23-022), be received for information.

6.

Advisory Committee/Outside Board Minutes

There are no Advisory Committee/Outside Board minutes to be provided to Sub-committee.

7.

Next Sub-committee Meeting

The next Finance and Labour Relations Sub-committee meeting is July 18, 2023 at 4:30 p.m. in the Council Chamber, City Hall.

8.

Adjournment

​Meeting Start Time: 4:30 P.M.
Meeting End Time: 5:11 P.M.

• Motion by

  ​Sub-committee Decision: THAT the Finance and Labour Relations Sub-committee meeting adjourn.