Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4734th

Date:

Monday, November 27, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Deputy Mayor Nijjar - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• and Chris Bantock - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Deputy Mayor Nijjar, Chair presiding, to call the Council meeting to order.

Mayor Ritsma has provided regrets for this meeting.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated November 14, 2023 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated November 27, 2023, be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

At the November 27, 2023, Session, under the Municipal Act, 2001, as amended, matters concerning the following items were considered:

4.1 Collective Bargaining Update – SPFFA Local 534 - Labour relations or employee negotiations (section 239.(2)(d)).

5.1 Proposed Disposition of Land – Normal School - Proposed or pending acquisition or disposal of land by the municipality or local board (section 239.(2)(c)) (includes municipal property leased for more than 21 years).

5.2 Shared Services Agreement Extension - Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)).

6.

Hearings of Deputations and Presentations:

None scheduled

7.

Orders of the Day:

7.1

Resolution - Multi-Year Software Licensing Agreement-Vidcruiter (FIN23-032)

• Motion by

  Staff Recommendation: THAT staff be authorized to renew the Vidcruiter subscription for a three-year term to 2026.

7.2

Resolution - Road Widening for Consent Application B07-23, 315 & 317 Huron Street (COU23-132)

• Motion by

  Staff Recommendation: THAT the conveyance of Part 1 on Plan 44R-6169 from 1000055958 Ontario Ltd. to The Corporation of the City of Stratford, be authorized;

  AND THAT upon conveyance of Part 1 Plan 44R-6169 to the City of Stratford, these lands be dedicated public highway forming part of Huron Street.

7.3

Resolution - 2023-2028 Multi-Year Accessibility Plan (COU23-133)

• Motion by

  Staff Recommendation: THAT the City of Stratford 2023-2028 Multi-Year Accessibility Plan be adopted;

  AND THAT staff be directed to upload the plan to the City’s website.

7.4

Resolution - 2024 Council, Committee, and Sub-committee Meeting Schedule (COU23-134)

• Motion by

  Staff Recommendation: THAT the 2024 Council, Committee and Subcommittee meeting schedule be approved and staff be directed to schedule the meetings accordingly.

7.5

Resolution - Lease Agreement Extension Requests – former Stratford Normal School | Discovery Centre and Municipal Parking Lot (COU23-135)

• Motion by

  Staff Recommendation: THAT the entering into of one-year extensions to the current leases with The Stratford Shakespearean Festival of Canada for the use of the Stratford Normal School | Discovery Centre at 270 Water Street and for the use of the municipal parking lot at Queen Street and Lakeside Drive to April 30, 2025, be approved;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to execute one year lease extensions on behalf of The Corporation of the City of Stratford.

8.

Business for Which Previous Notice Has Been Given:

None Scheduled

9.

Reports of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated November 27, 2023 be adopted as printed.

9.1.1

Parking Enforcement Set Fines (ITS23-030)

THAT Staff be directed to undertake an application utilizing the Draft 2023 Consolidated Offences Form to the Ministry of the Attorney General, pursuant to the Provincial Offences Act, for Part II set fines in the City of Stratford.

10.

Notice of Intent:

10.1

Notice of Public Meetings Under the Planning Act

Stratford City Council will hold a public meeting on Thursday, December 7, 2023 at 6:00 p.m. to hear from interested persons with respect to the Official Plan Review.

Stratford City Council will hold a public meeting on Monday, December 11, 2023 at 7:00 p.m. to hear from interested persons with respect to the following planning application:

• Zone Change Application Z04-23 for 24 St. Andrew Street and 1 and 5 Huron Street

For more information please see the attached notices.

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.7 be taken collectively.

• Motion by

  THAT By-laws 11.1 to 11.7 be read a First and Second Time.

• Motion by

  THAT By-laws 11.1 to 11.7 be read a Third Time and Finally Passed.

11.1

Encroachment Agreement for 35 Waterloo Street

To authorize the entering into and execution of an encroachment agreement with 1448456 Ontario Inc. to permit an existing fence that surrounds the property, existing ground sign, and five new wood framed and lattice signs affixed to existing fencing to encroach onto the Waterloo Street, William Street and Elizabeth Street municipal road allowances at 35 Waterloo Street.

11.2

Accept Transfer of Part 1, Plan 44R-6169

To accept the transfer (conveyance) from 1000055958 Ontario Ltd. of Part 1 on Reference Plan 44R-6169.

11.3

Dedication of Public Highway Forming Part of Huron Street

To dedicate Part 1 on Reference Plan 44R-6169, as public highway forming part of Huron Street in the City of Stratford.

11.4

Appoint Municipal By-law Enforcement Officer

To amend By-law 60-2003 as amended, to appoint a Municipal By-law Enforcement Officer for the purpose of enforcing City of Stratford By-laws.

11.5

Ontario Transfer Payment Agreement to Enhance Stratford's Community Emissions Action Plan

To authorize the entering into and execution of an Ontario Transfer Payment Agreement with His Majesty the King in Right of Ontario as represented by the Minister of Energy, to enhance Stratford’s Community Emissions Action Plan by developing a Stage 2 Action Plan.

11.6

Lease Agreement for 270 Water Street

To authorize the execution of an extension to the Lease Agreement with The Stratford Shakespearean Festival of Canada for the lease of certain lands at 270 Water Street, more commonly known as the Stratford Normal School / Discovery Centre, for a period of one (1) year to April 30, 2025.

11.7

Lease Agreement for Parking Lot on Municipal Property

To authorize the execution of an extension to the Lease Agreement with The Stratford Shakespearean Festival of Canada for a parking lot on municipal property for a one-year term to April 30, 2025.

12.

Consent Agenda: CA-2023-138 to CA-2023-141

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is December 11, 2023 in the Council Chamber, City Hall.  This the last regularly scheduled Council meeting for the year.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Social Services Committee [7:05 or thereafter following the Regular Council meeting]; and
  • Community Services Committee [7:10 or thereafter following the Regular Council meeting]

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on November 27, 2023 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.8 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on November 27, 2023.

• Motion by

  THAT By-law 11.8 be read a First and Second Time.

• Motion by

  THAT By-law 11.8 be read a Third Time and Finally Passed.

15.3

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the November 27, 2023 Regular Council meeting adjourn.