Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4722nd

Date:

Monday, June 12, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• John Paradis - Fire Chief, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• Karmen Krueger - Director of Corporate Services, 
• Anne Kircos - Director of Human Resources, 
• and Jodi Akins - Council Clerk Secretary 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated May 23, 2023 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated June 12, 2023 be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

June 12, 2023, Committee of the Whole In-camera Session

The June 12, 2023, Committee of the Whole In-camera Session has been cancelled.

6.

Hearings of Deputations and Presentations:

6.1

Request for Delegation by the Downtown Stratford Business Improvement Area (BIA) Board

Jamie Pritchard, General Manager of the BIA, Pamela Coneybeare, Former BIA Chair, and Kiersten Hatanaka, Chair of the BIA Beautification Committee, have requested to address Council on behalf of the Downtown Stratford BIA. The purpose of the delegation is to present the Public Art Plan and to request Council approve the use of the Plan by the City for future projects. Action of the individual opportunities identified in the Plan is not being requested at this time.

• Motion by

  THAT the delegation by Jamie Pritchard, Pamela Coneybeare and Kiersten Hatanaka, on behalf of the Downtown Stratford BIA, be heard.

6.2

Request for Delegation by Stratford-Perth Pride

AJ Adams, on behalf of Stratford-Perth Pride, has requested to address Council asking that the City of Stratford commit to true allyship and support of the 2SLGBTQIA+ community by taking on ownership and regular maintenance of the rainbow crosswalk located in front of City Hall. 

• Motion by

  THAT the delegation by AJ Adams, on behalf of Stratford-Perth Pride, be heard.

7.

Orders of the Day:

7.1

Resolution - Zone Change Application Z09-22, 46 General Hospital Drive & 130 Youngs Street (COU23-077)

Following the staff presentation, Kristen Barisdale, GSP Group Inc. has requested to address Council on behalf of the applicant.

• Motion by

  THAT the delegation by Kristen Barisdale on behalf of the applicant, be heard.

• Motion by

  Staff Recommendation: THAT application Z09-22 to amend the site-specific zoning at 46 General Hospital Drive to permit the expansion of a parking lot BE APPROVED for the following reasons:

  1. The request is consistent with the Provincial Policy Statement;
  2. The request is in conformity with the goals, objectives, and policies of the Official Plan;
  3. The zone change will provide for the expansion of a parking lot that is appropriate for the subject lands; and
  4. The public were consulted during the application circulation and comments that have been received in writing or at the public meeting have been reviewed, considered, and analyzed within the Planning Report.

  AND THAT Council pass a resolution that no further notice is required under Section 34(17) of the Planning Act.

7.2

Proclamation - National Blood Donor Week

• Motion by

  THAT Stratford City Council hereby proclaims June 14, 2023, as "World Blood Donor Day" and June 11 to 17, 2023, as "National Blood Donor Week" in the City of Stratford.

7.3

Proclamation - Kiwanis Club of Stratford Week

• Motion by

  THAT Stratford City Council hereby proclaims the week of July 30 to August 6, 2023 as "Kiwanis Club of Stratford Week" in the City of Stratford in recognition of 75 years of service in the community;

  AND THAT Stratford City Council hereby authorizes the Kiwanis Club flag to fly at City Hall from July 28 to August 3, 2023.

7.4

Proclamation - Stratfords of the World

• Motion by

  THAT Stratford City Council hereby proclaims Thursday, August 3, 2023 as "Stratfords of the World Day" and the week of August 2-9, 2023 as "Stratfords of the World Week" in the City of Stratford in celebration of all attending Stratford delegates from around the world;

  AND THAT Stratford City Council hereby authorizes the flying of the Stratfords of the World flag at City Hall from August 3-10, 2023.

7.5

Resolution - Perth & Stratford Housing Corporation update – 9 Fulton St., Milverton (COU23-072)

• Motion by

  Staff Recommendation: THAT the report titled, “Perth & Stratford Housing Corporation update – 9 Fulton St., Milverton” (COU23-072), be received for information.

7.6

Resolution - 2023 Procedural By-law Review (COU23-073)

• Motion by

  Staff Recommendation: THAT direction be given on the principles guiding the Procedural By-law review.

7.7

Resolution - T-2023-13 Erie Street Watermain Relining Tender Award (COU23-074)

• Motion by

  Staff Recommendation: THAT the Tender (T-2023-13) for the Erie Street Watermain Relining Contract, be awarded to Fer-Pal Construction Ltd. at a total tender price of $1,498,876.07, including HST;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for the Erie Street Watermain Relining project T-2023-13.

7.8

Resolution - Chair of Ad-Hoc Grand Trunk Renewal Committee (COU23-075)

• Motion by

  Staff Recommendation: For the consideration of Council.

7.9

Resolution - T-2023-21 Asphalt Resurfacing Tender Award (COU23-076)

• Motion by

  Staff Recommendation: THAT the Tender (T-2023-21) and additional scope of work for the Asphalt Resurfacing 2023 Contract, be awarded to Steve Smith Construction Corporation at a total tender price of $2,512,705.92, including HST;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement.
  

7.10

Correspondence - Special Occasion Permit Request

The Smash It Sports Canada Summer Shaker baseball tournament will be held on July 14-16, 2023 at the Packham Road Sports Complex and the organizer has applied for a special occasion permit liquor licence.

Huron Perth Public Health and Corporate Services indicated no concerns with the event.

The Community Services Department indicated they have no concerns with the event, with the provision that adjustments be made to the location of the fencing.

The Fire Department provided the following comments:

• LLBO Special Occasion Permit and inspection from Fire Prevention required if applicant proceeds with liquor license.
• a list of food vendors/food trucks with applicable fire suppression system certificates to be submitted to Fire Prevention for approval.
• fire route to remain clear of obstructions.

Comments were not received from Police Services or the Building Division.

• Motion by

  THAT City Council does not express concern with the issuance of a special occasion permit for the Smash It Sports Canada Summer Shaker baseball tournament to be held July 14-16, 2023 at the Packham Road Sports Complex, subject to the necessary permits being obtained, compliance with the City's Municipal Alcohol Risk Policy and the required certificates of insurance being provided.

8.

Business for Which Previous Notice Has Been Given:

None scheduled.

9.

Reports of the Standing Committees:

9.1

Report of the Community Services Committee

• Motion by

  THAT the Report of the Community Services Committee dated June 12, 2023 be adopted as printed.

9.1.1

Golf Course 2023 Budget and Fee Schedule (COM23-003)

THAT the 2023 Municipal Golf Course Budget and Fee Schedule be approved as presented in Report COM23-003.

10.

Notice of Intent:

10.1

Notice of Public Meeting under the Planning Act

Stratford City Council will hold a public meeting on Monday, June 26, 2023 at 7:00 p.m. to hear from interested persons with respect to the following planning application:

• Official Plan Amendment Application OPA01-23 and Zone Change Application Z01-23 for 198 Mornington Street, Stratford

For more information, please see the attached Notice of Application and Public Meeting.

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.3 be taken collectively.

• Motion by

  THAT By-laws 11.1 to 11.3 be read a First and Second Time.

• Motion by

  THAT By-laws 11.1 to 11.3 be read a Third Time and Finally Passed.

11.1

Award Tender for the Erie Street Watermain Relining Project

To authorize the acceptance of a tender and the entering into and execution of a contract with Fer-Pal Construction Ltd. for the Erie Street Watermain Relining Project (T-2023-13).

11.2

Amend Zoning By-law 10-2022 to Rezone Lands Known Municipally as 46 General Hospital Drive and 130 Youngs Street

To amend By-law 10-2022 as amended, with respect to Zoning By-law Amendment application Z09-22 by the Stratford General Hospital to amend the site specific regulations at 46 General Hospital Drive and 130 Youngs Street to reduce the landscaped open space setback from 55 metres to 7.7 metres to accommodate an 89-space parking lot.

11.3

Award Tender for the Asphalt Resurfacing Contract 2023

To authorize the acceptance of a tender and the entering into and execution of a contract with Steve Smith Construction Corporation for the Asphalt Resurfacing 2023 Contract (T-2023-21).

12.

Consent Agenda: CA-2023-067 to CA-2023-078

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is June 26, 2023 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Planning and Heritage Committee [7:05 p.m. or thereafter following the Regular Council meeting];
  • Finance and Labour Relations Committee [7:10 p.m. or thereafter following the Regular Council meeting]; and
  • Infrastructure, Transportation and Safety Committee [7:15 p.m. or thereafter following the Regular Council meeting];

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on June 12, 2023 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.4 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on June 12, 2023.

• Motion by

  THAT By-law 11.4 be read a First and Second Time.

• Motion by

  THAT By-law 11.4 be read a Third Time and Finally Passed.

15.3

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the June 12, 2023 Regular Council meeting adjourn.