The Corporation of the City of Stratford
Community Services Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, April 22, 2024

Time:

7:05 P.m. - 9:05 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Henderson - Vice Chair Presiding, 
• Mayor Ritsma, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Hunter, 
• Councillor Sebben, 
• Councillor McCabe, 
• Councillor Nijjar, 
• and Councillor Wordofa 

Staff Present:

• Tim Wolfe - Director of Community Services, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Audrey Pascual - Deputy Clerk, 
• Johnny Bowes - Manager of Environmental Services, 
• and Nick Sheldon - Project Manager 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

Councillor Beatty and Councillor Burbach provided regrets for this meeting.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the April 11, 2024, Sub-committee meeting.

4.

Delegations

None scheduled. 

5.

Report of the Director of Community Services

5.1

Stratford Memorial Boys Softball Association Agreement – Use of Packham (COM24-004)

Staff Recommendation: THAT the entering into of an agreement between The Corporation of the City of Stratford and Stratford Memorial Boys Softball Association for use of the ball diamonds at the Packham Road Ball Complex for a two-year term to December 31, 2025, be authorized;

AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the Corporation.

• Motion by

  Sub-committee Recommendation: THAT the entering into of an agreement between The Corporation of the City of Stratford and Stratford Memorial Boys Softball Association for use of the ball diamonds at the Packham Road Ball Complex for a two-year term to December 31, 2025, be authorized;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the Corporation.

6.

Report of the Manager of Transit

6.1

Transit Bus Electrification Feasibility Study Results (COM24-002)

Staff Recommendation: THAT the Transit Bus Electrification Study Results (COM24-002) be received for information;

AND THAT staff provide updates on the project to Council when available.

• Motion by

  Sub-committee Recommendation: THAT the Transit Bus Electrification Study Results (COM24-002) be received for information;

  AND THAT staff provide updates on the project to Council when available.

6.2

Investing in Canada Infrastructure Program (ICIP) Transit Funding Agreement (COM24-003)

This item is also listed for consideration on the April 22, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Amending Agreement No. 1 to the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP) with His Majesty the King in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario.

• Motion by

  Sub-committee Recommendation: THAT the Mayor and Clerk, or their respective delegates, be authorized to execute the Amending Agreement No. 1 to the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP) with His Majesty the King in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario.

7.

For the Information of Committee

7.1

Department Update

At the April 11, 2024, Sub-committee meeting, the Director of Community Services provided an overview of the department updates. The Department updates presented are attached to this agenda. 

7.2

Advisory Committee/Outside Board Minutes

The following Advisory Committee/Outside Board minutes are provided for the information of Committee:

• Board of Park Management Minutes of December 4, 2023
• Board of Park Management Minutes of January 8, 2024
• Communities in Bloom Advisory Committee Minutes of January 25, 2024

8.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  Committee Decision: ​THAT the Community Services Committee meeting adjourn.