The Corporation of the City of Stratford
Community Services Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, March 25, 2024

Time:

7:15 P.m. - 9:15 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Beatty - Chair Presiding, 
• Councillor Henderson - Vice Chair, 
• Mayor Ritsma, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Hunter, 
• Councillor Sebben, 
• Councillor McCabe, 
• Councillor Nijjar, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tim Wolfe - Director of Community Services, 
• Tatiana Dafoe - City Clerk, 
• Karmen Krueger - Director of Corporate Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Audrey Pascual - Deputy Clerk, 
• and Alex Burgess - Manager Ontario Works 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the March 7, 2024, Sub-committee meeting.

4.

Delegations

None scheduled.

5.

Report of the Director of Community Services

5.1

Reciprocal Agreement - Use of Community Facilities (COM24-001)

Staff Recommendation: THAT the Reciprocal Agreement between The Corporation of the City of Stratford, YMCA of Three Rivers (Midwestern Ontario), Avon Maitland District School Board and The Huron-Perth Catholic District School Board for the sharing of facility usage be renewed for a further two years, for 2024 and 2025;

AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the municipal corporation.

• Motion by

  Sub-committee Recommendation: THAT the Reciprocal Agreement between The Corporation of the City of Stratford, YMCA of Three Rivers (Midwestern Ontario), Avon Maitland District School Board and The Huron-Perth Catholic District School Board for the sharing of facility usage be renewed for a further two years, for 2024 and 2025;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the municipal corporation.

6.

For the Information of Committee

6.1

Department Update

At the March 7, 2024, Sub-committee meeting, the Director of Community Services provided an overview of the department updates. The Department updates presented are attached to this agenda.

6.2

Advisory Committee/Outside Board Minutes

The following Advisory Committee/Outside Board minutes were provided for the information of Committee:

• Board of Park Management minutes of September 11, 2023 and November 6, 2023
• Communities in Bloom Advisory Committee minutes of November 2, 2023

7.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  Committee Decision: THAT the Community Services Committee meeting adjourn.