The Corporation of the City of Stratford
Planning and Heritage Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, June 12, 2023

Time:

7:05 P.m. - 8:05 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Sebben - Chair Presiding, 
• Councillor Burbach - Vice Chair, 
• Mayor Ritsma, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• and Councillor Wordofa 

Staff Present:

• Tatiana Dafoe - City Clerk, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• Karmen Krueger - Director of Corporate Services, 
• Tim Wolfe - Director of Community Services, 
• John Paradis - Fire Chief, 
• Kim McElroy - Director of Social Services, 
• Anne Kircos - Director of Human Resources, 
• and Jodi Akins - Council Clerk Secretary 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the May 25, 2023 Sub-committee meeting.

4.

Delegations

None scheduled.

5.

Report of the Municipal Law Enforcement Officer

5.1

Proposed Exemption from Sign By-law 159-2004, 35 Waterloo Street North (PLA23-008)

Staff Recommendation:  THAT the sign variance for five additional ground signs located on municipal property adjacent to 35 Waterloo Street North be denied as the signs are not located on the applicant's property and the signs proposed exceed the number and size of permitted sign in accordance with the Sign By-law for a residential zone.

• Motion by

  Sub-committee Recommendation: THAT Option 3, being approval of a sign variance request for five (5) ground floor signs, provided the applicant enters into an encroachment agreement with the City for the signs and fence installed on City property and that proper design documents are provided with the sign permit application, be approved.

5.2

Proposed Exemption from Sign By-law 159-2004, 30 Queensland Road (PLA23-007)

Staff Recommendation: THAT the sign variance for one (1) Construction sign located at 30 Queensland Road be approved, subject to the owner applying and receiving a building permit for the sign as required in the Ontario Building Code.

• Motion by

  Sub-committee Recommendation: THAT the sign variance for one (1) Construction sign located at 30 Queensland Road be approved, subject to the owner applying and receiving a building permit for the sign as required in the Ontario Building Code.

6.

For the Information of Committee

6.1

Department Update

The Director of Infrastructure and Development services stated there was no departmental update to be provided. The status for recruitment of a Director of Building and Planning was questioned. The Director of Infrastructure and Development Services confirmed the intent is to proceed with recruitment for a Director of Building and Planning as expeditiously as possible.

6.2

Advisory Committee/Outside Board Minutes

The following Advisory Committee/Outside Board minutes are provided for the information of Committee:

• Heritage Stratford Advisory Committee minutes of September 13, 2022 and February 14, March 14 and April 11, 2023

7.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Committee Decision: THAT the Planning and Heritage Committee meeting adjourn.