The Corporation of the City of Stratford
Finance and Labour Relations Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, February 13, 2023

Time:

7:05 P.m. - 7:10 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Hunter - Chair Presiding, 
• Councillor McCabe - Vice Chair, 
• Mayor Ritsma, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Karmen Krueger - Director of Corporate Services, 
• Kim McElroy - Director of Social Services, 
• John Paradis - Fire Chief, 
• Anne Kircos - Director of Human Resources, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• Chris Bantock - Deputy Clerk, 
• and Tim Wolfe - Director of Community Services

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the January 17, 2023 Sub-committee meeting.

4.

Delegations

None scheduled.

5.

Report of Festival Hydro Inc. and Festival Hydro Services Inc.

5.1

Festival Hydro Financial Results 2022 Q3 (FIN23-007)

Staff Recommendations: THAT the Festival Hydro Inc. financial statements and commentary for the period ending September 30, 2022, be received for information;

AND THAT the Festival Hydro Services Inc. financial statements and commentary for the period ending September 30, 2022, be received for information.

• Motion by

  Sub-committee Recommendation: THAT the Festival Hydro Inc. financial statements and commentary for the period ending September 30, 2022, be received for information.

• Motion by

  Sub-committee Recommendation: THAT the Festival Hydro Services Inc. financial statements and commentary for the period ending September 30, 2022, be received for information.

6.

Report of the Director of Corporate Services

6.1

Downtown Stratford Business Improvement Area 2023 Draft Budget (FIN23-006)

Staff Recommendations: THAT the 2023 budget of the Downtown Stratford Business Improvement Area be approved as submitted in the amount of $325,272.50;

THAT the sum of $299,472.50 shall be levied on properties located within the boundaries of the Downtown Stratford Business Improvement Area for the year 2023;

AND THAT staff be directed to bring the prepared by-law to a subsequent meeting for approval.

• Motion by

  Sub-committee Recommendations: THAT the 2023 budget of the Downtown Stratford Business Improvement Area be approved as submitted in the amount of $325,272.50;

  THAT the sum of $299,472.50 shall be levied on properties located within the boundaries of the Downtown Stratford Business Improvement Area for the year 2023;

  AND THAT staff be directed to bring the prepared by-law to a subsequent meeting for approval.

6.2

2023 Ont Reg 284/09 Excluded Expenses (FIN23-004)

Staff Recommendation: THAT the report titled, “Ontario Regulation 284/09 – Excluded Expenses” (FIN23-004), be adopted.

• Motion by

  Sub-committee Recommendation: THAT the report titled, “Ontario Regulation 284/09 – Excluded Expenses” (FIN23-004), be adopted.

6.3

Asset Retirement Obligations (ARO) (FIN23-005)

Staff Recommendations: THAT the draft Asset Retirement Obligation Policy attached to Report FIN23-005, be approved;

AND THAT staff be authorized to establish a new Asset Retirement Obligation Reserve Fund if/as required, and this new reserve fund be added to F.1.13 Reserve and Reserve Fund Policy.

• Motion by

  Sub-committee Recommendations: THAT the draft Asset Retirement Obligation Policy attached to Report FIN23-005, be approved;

  AND THAT staff be authorized to establish a new Asset Retirement Obligation Reserve Fund if/as required, and this new reserve fund be added to F.1.13 Reserve and Reserve Fund Policy.

7.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Committee Decision: THAT the Finance and Labour Relations Committee meeting adjourn.