Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4740th

Date:

Monday, April 08, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• and Audrey Pascual - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated March 25, 2024, be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated April 8, 2024, be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

At the March 25, 2024, Reconvene Session, under the Municipal Act, 2001, as amended, the following matter was considered:

4.3 Shared Services Agreement Extension - Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); and A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (section 239.(2)(k)).

At the In-camera Session, direction was given to the Chief Administrative Officer and the City Solicitor on this matter.

5.2

At the April 8, 2024, Session, under the Municipal Act, 2001, as amended, matters concerning the following items were considered:

4.1 Applications for Directors to the Stratford Economic Enterprise Development Corporation (SEEDCo./investStratford) - Personal matters about an identifiable individual(s) including municipal employees or local board employees (section 239.(2)(b));

4.2 Proposed Disposition of Land in the Wright Business Park - Proposed or pending acquisition or disposal of land by the municipality or local board (section 239.(2)(c)) (includes municipal property leased for more than 21 years).

6.

Hearings of Deputations and Presentations:

6.1

Adjournment to a Public Meeting:

• Motion by

  THAT the Council meeting adjourn to a public meeting to hear from members of the public regarding the establishment of fees for license applications under the City’s Accommodation Licensing By-law 130-2022 and to reconvene at the conclusion of the public meeting. 

7.

Orders of the Day:

7.1

Resolution - T-2024-09 Kenner Crescent Watermain Relining Tender Award (COU24-037)

• Motion by

  Staff Recommendation: THAT the tender (T-2024-09) for the Kenner Crescent Watermain Relining project be awarded to Fer-Pal Construction Ltd. at a total price of $659,750.50, including HST;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for the Kenner Crescent Watermain Relining project (T-2024-09).

7.2

Resolution - Dufferin Lions Arena Cooling Tower Replacement (COU24-038)

• Motion by

  Staff Recommendation: THAT the supply and installation of a new cooling tower on the West roof of the Dufferin Lions Arena, from Cimco Refrigeration Inc. be accepted at a total cost of $124,422.25, including HST;

  AND THAT the purchase be funded, as budgeted, from the Recreation Capital Reserve Fund R-R11-RECR.

7.3

Proclamation - Human Values Day

• Motion by

  THAT Stratford City Council hereby proclaims April 24, 2024, as "Human Values Day" in the City of Stratford in support of those attributes and qualities that are the heart of humanity, representing the highest expression of the human spirit. 

7.4

Proclamation - ALS Awareness Designations

• Motion by

  THAT Stratford City Council hereby proclaims June 2024 as "ALS Awareness Month" to raise awareness of the 1,000 Canadians who are diagnosed with ALS each year and the journey they face; 

  AND THAT Stratford City Council authorizes the flying of the ALS Flag on June 21, 2024 for ALS Awareness Day in support of the approximately 4,000 Canadians living with ALS at any time.

8.

Business for Which Previous Notice Has Been Given:

None scheduled. 

9.

Reports of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated April 8, 2024, be adopted as printed.

9.1.1

386 William Street – Street Access Request onto Joffre Street (ITS24-004)

THAT the request by the Owner of 386 William Street to be permitted legal street access onto Joffre Street, be denied as the City of Stratford continues to require the use of this parcel of property for municipal purposes.

9.1.2

Drinking Water Quality Management Standard 2023 Infrastructure Review (ITS24-002)

THAT the Drinking Water Quality Management Standard 2023 Infrastructure Review (ITS24-002) be received by Council to fulfil the requirement of the Ontario Drinking Water Quality Management Standard.

9.1.3

Drinking Water Quality Management Standard 2023 Management Review (ITS24-003)

THAT the Management Review Minutes 2023 and Summary Table of Action Items 2023 attached to Report ITS24-003, be received by Council to fulfil the requirement of the Ontario Drinking Water Quality Management Standard.

9.2

Report of the Finance and Labour Relations Committee:

• Motion by

  THAT the Report of the Finance and Labour Relations Committee dated April 8, 2024, be adopted as printed.

9.2.1

SEEDCo/investStratford Update to December 31 2023 (FIN24-006)

THAT the Stratford Economic Enterprise Development Corporation (SEEDCo./investStratford) Update (FIN24-006) for the period ending December 31, 2023 be received for information.

9.2.2

Local Improvement Financing Charges for Works Constructed Under the Local Improvement Act R.S.O. 1990, and O.Reg. 586/06 Local Improvement Charges – Priority Lien Status (FIN24-013)

THAT staff be directed to use the terms outlined in Report FIN24-013 for any current or upcoming Local Improvement projects pending the development of a Policy to be adopted by Council at a future meeting.

9.3

Report of the Community Services Committee

• Motion by

  THAT the Report of the Community Services Committee dated April 8, 2024, be adopted as printed.

9.3.1

Reciprocal Agreement - Use of Community Facilities (COM24-001)

THAT the Reciprocal Agreement between The Corporation of the City of Stratford, YMCA of Three Rivers (Midwestern Ontario), Avon Maitland District School Board and The Huron-Perth Catholic District School Board for the sharing of facility usage be renewed for a further two years, for 2024 and 2025;

AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the municipal corporation.

10.

Notice of Intent:

None noted.

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT by-laws 11.1 to 11.3 be taken collectively.

• Motion by

  THAT By-laws 11.1 to 11.3 be read a First and Second Time. 

• Motion by

  THAT By-laws 11.1 to 11.3 be read a Third Time and Finally Passed.

11.1

Award Tender for Kenner Crescent Watermain Relining T-2024-09

To authorize the acceptance of a tender, execution of a contract and the undertaking of work by Fer-Pal Construction Ltd. for the Kenner Crescent Watermain Relining Project (T-2024-09).

11.2

Approve Dufferin Lions Arena Cooling Tower Replacement

To authorize the supply and installation of a new cooling tower on the West roof of the Dufferin Lions Arena from Cimco Refrigeration Inc.

11.3

Authorize Reciprocal Use of Community Facilities Agreement

To authorize the execution of an Agreement with the Avon Maitland District School Board, the Huron-Perth Catholic District School Board, and the YMCA of Three Rivers for the sharing of facilities amongst the parties.

12.

Consent Agenda: CA-2024-048 to CA-2024-056

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is April 22, 2024 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Finance and Labour Relations Committee [7:05 P.M. or thereafter following the Regular Council meeting];
  • Infrastructure, Transportation and Safety Committee [7:10 P.M. or thereafter following the Regular Council meeting];

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on April 8, 2024 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Committee Reports

15.2.1

Finance and Labour Relations Committee

• Motion by

  THAT Item 5.1 of the Finance and Labour Relations Committee meeting dated April 8, 2024 be adopted as follows:

  5.1 Request to Waive Facility Fees (FIN24-007)

  THAT the Truth Behind The Smile Event - Request to Waive Facility Fees report (FIN24-007) be received;

  AND THAT direction be provided regarding the facility rental fee waiver request in the amount of $1008.35 for use of one hall at the Rotary Complex on May 23, 2024;

  AND THAT available budgeted funds that are used toward other facility fee reductions and waivers are transferred to the Community Services department in lieu of the actual fees. 

15.2.2

Infrastructure, Transportation and Safety Committee

• Motion by

  THAT Item 5.1 of the Infrastructure, Transportation and Safety Committee meeting dated April 8, 2024 be adopted as follows:

  5.1 Moderwell Street Local Improvement Project – Open House and Recommendations (ITS24-006)

  THAT Council receive the description of the proposed design for the Moderwell Street Reconstruction for information;

  THAT staff be authorized to proceed under the provisions of Section 6 of the Municipal Act, 2001, O. Reg. 586/06 to initiate the local improvement process, for installation of curb and gutter and road work as part of the Moderwell Street Reconstruction Project, including giving notice of intention to the public and owners of the lots liable to be specially charged;

  THAT property owners of Local Improvement Charges be offered a repayment option at a rate of Bank of Canada Prime Rate plus 1.5% for up to a 10-year period, due at the time of finalized construction costs;

  THAT should a sufficient number of petitions against the proposed local improvement be received in accordance with the Municipal Act, 2001, O. Reg. 586/06, City staff be authorized to apply to the Ontario Land Tribunal under Section 8 for approval to undertake the proposed work as a local improvement;

  AND THAT a by-law for the reconstruction of Moderwell Street under O. Reg. 586/06, as amended, be prepared for Council’s consideration, subject to Ontario Land Tribunal approval.

15.3

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.4 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on April 8, 2024.

• Motion by

  THAT by-law 11.4 be read a First and Second Time. 

• Motion by

  THAT by-laws 11.4 be read a Third and Finally Passed.

15.4

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the April 8, 2024 Regular Council meeting adjourn.