Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4749th

Date:

Monday, July 08, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Audrey Pascual - Deputy Clerk, 
• and Dave Bush - Director of Human Resources 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Councillor Hunter provided regrets for this meeting.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

Respectful Workplace Policy Statement

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting dated June 24, 2024, the Special Council Meeting dated June 27, 2024 and July 2, 2024 of Council of The Corporation of the City of Stratford be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated July 8, 2024 be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

At the July 8, 2024, Session, under the Municipal Act, 2001, as amended, matters concerning the following items were considered:

4.1 Downtown Stratford Business Improvement Area Board of Management Applications - Personal matters about an identifiable individual(s) including municipal employees or local board employees (section 239.(2)(b))

6.

Hearings of Deputations and Presentations:

None scheduled. 

7.

Orders of the Day:

7.1

Resolution - Proposed 2025 Budget Process, Tentative Schedule and Multi-Year Budgeting Policy (FIN24-019)

• Motion by

  Staff Recommendation: THAT the report titled, “Proposed 2025 Budget Process, Tentative Schedule and Multi-Year Budgeting Policy” (FIN24-019), dated June 18, 2024, be received;

  THAT Council approve the Multi-Year Budgeting Policy as presented;

  THAT Council provide direction regarding any changes to the budget survey and/or public engagement format preference;

  THAT Staff be authorized to proceed to schedule budget meeting dates for Finance Committee as follows:

  • November 28, 2024 – 9:00 a.m. to 4:00 p.m.
  • December 3, 2024 – 9:00 a.m. to 4:00 p.m.
  • December 9, 2024 – 4:30 p.m. to 8:00 p.m.

  AND THAT Council provide staff with any specific known initiatives to be considered, changes or additions to capital projects identified in the current 10-year capital forecasts, and changes in service levels or activities to advance the approved strategic priority goals it wishes to be considered for the 2025 fiscal year, if any at this time.

7.2

Resolution - Road Widening Pertaining to Site Plan Application SP21-21, 207 St. Patrick Street (COU24-069)

• Motion by

  Staff Recommendation: THAT the conveyance of Part 2 on Reference Plan 44R-5971 from Waterloo Development Inc. to The Corporation of the City of Stratford, be authorized;

  AND THAT upon conveyance of Part 2 on Reference Plan 44R-5971 to the City of Stratford, these lands be dedicated as public highway forming part of St. Patrick Street.

7.3

Resolution - Purchase of 4-Wheel Drive Industrial Loader Backhoe and Attachments (COU24-070)

• Motion by

  Staff Recommendation: THAT the Tender (T-2024-14) for the Supply and Delivery of one 4-Wheel Drive Industrial Loader Backhoe and Attachments be awarded to Delta Power Equipment for a total price of $230,842.05, including HST.

7.4

Resolution - Closed Meeting Investigation Final Reports (COU24-071)

• Motion by

  Staff Recommendation: THAT the Closed Meeting Investigation Final Reports 36684-6 and 36684-7, be received for information;

  AND THAT direction be given on the process to be followed for making closed meeting investigation reports public.

7.5

Resolution - Canada Community-Building Fund (COU24-072)

• Motion by

  Staff Recommendation: THAT the entering into of the Municipal Funding Agreement on the Canada Community-Building Fund with the Association of Municipalities of Ontario be authorized;

  THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the Municipal Funding Agreement;

  AND THAT the Clerk be directed to prepare a by-law authorizing the execution of the agreement.

7.6

Resolution - Award of Tender T-2024-07 (COU24-073)

• Motion by

  Staff Recommendation: THAT the Tender (T-2024-07) for the Supply and Delivery of one Forestry 4x4 One Ton Dually Extended Cab Chassis be awarded to Winegard Motors Ltd. at a total tender price of $144,364.28, including HST.

7.7

Resolution - Downtown Stratford Business Improvement Area Board of Management Appointment (COU24-074)

• Motion by

  Staff Recommendation: THAT direction be given on the appointment of two members to the Downtown Stratford Business Improvement Area Board of Management for the remainder of the four-year term to November 14, 2026, or until successors are appointed by Stratford City Council.

7.8

Proclamation - Childhood Cancer Awareness Month

• Motion by

  THAT Stratford City Council hereby proclaims September as Childhood Cancer Awareness month to raise awareness that Childhood Cancer is a Canadian child-health priority;

  AND THAT Stratford City Council authorizes the flying of the Childhood Cancer Awareness Gold Ribbon flag in support of those affected, to remember those who have passed and to bring hope for a future where Childhood cancer is no longer the number one cause of death by disease of Canadian Children. 

8.

Business for Which Previous Notice Has Been Given:

None scheduled. 

9.

Reports of the Standing Committees:

There are no Standing Committee reports to be considered at the July 8, 2024 meeting.

10.

Notice of Intent:

10.1

Notice of Motion

At the July 22, 2024, Regular Council meeting, Councillor Sebben intends to put forward the following motion for consideration:

THAT the “Respectful Workplace Policy,” policy number H.1.36, be suspended;

AND THAT staff provide options for the review of this policy to council for consideration at a future meeting.

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.6 be taken collectively.

• Motion by

  THAT By-laws 11.1 to 11.6 be read a First and Second Time.

• Motion by

  THAT By-laws 11.1 to 11.6 be read a Third Time and Finally Passed. 

11.1

Conveyance for the Widening of St. Patrick Street

To accept the transfer (conveyance) from Waterloo Development Inc. of Part 2 on Reference Plan 44R-5971.

11.2

Dedication of Part of St. Patrick Street as Public Highway

To dedicate Part 2 on Reference Plan 44R-5971 as public highway forming part of St. Patrick Street in the City of Stratford.

11.3

Award Tender for Supply and Delivery of One 4-Wheel Drive Backhoe and Attachments

To authorize the acceptance of a tender, from Delta Power Equipment for the supply and delivery of one 4-Wheel Drive Industrial Loader Backhoe and Attachments (T-2024-14).

11.4

Municipal Funding Agreement - Canada Community Building Fund

To authorize the execution of the Municipal Funding Agreement on the Canada Community Building Fund with The Association of Municipalities of Ontario to March 31, 2034.

11.5

Award Tender for Supply and Delivery of One Forestry 4x4 One Ton Dually Extended Cab Chassis with installed Aluminum Chipper Box

To authorize the acceptance of a tender, from Winegard Motors Ltd. for the supply and delivery of one Forestry 4x4 One Ton Dually Extended Cab Chassis (T-2024-07).

11.6

Downtown Stratford BIA Board Of Management Appointments

To amend By-law 4-2023, as amended, to make appointments to the Downtown Stratford Business Improvement Area Board of Management.

12.

Consent Agenda: CA-2024-116 to CA-2024-120

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is July 22, 2024 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Infrastructure, Transportation and Safety Committee [7:05 P.M or thereafter following the Regular Council meeting]

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Reading of the Confirmatory By-law:

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.7 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on July 8, 2024.

• Motion by

  THAT By-law 11.7 be read a First and Second Time. 

• Motion by

  THAT By-law 11.7 be read a Third Time and Finally Passed. 

16.

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the July 8, 2024 Regular Council meeting adjourn.