Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4757th

Date:

Monday, October 28, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Dave Bush- Director of Human Resources, 
• and Audrey Pascual - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Councillor McCabe has provided regrets for this meeting. 

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

Respectful Workplace Policy Statement

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated October 15, 2024, be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated October 28, 2024, be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

October 28, 2024 Committee of the Whole In-camera Session

The October 28, 2024, Committee of the Whole In-camera Session has been cancelled.

6.

Hearings of Deputations and Presentations:

None scheduled.

7.

Orders of the Day:

7.1

Resolution - Boathouse Roof Membrane & Railing Replacement – Tender Award (COU24-124)

• Motion by

  Staff Recommendation: THAT the Tender for the supply and installation of a new roofing system and waterproofing for the Boathouse, be awarded to Grand Valley Roofing & Coatings Inc. at a total cost of $105,997.39, including HST;

  THAT the Tender for the supply and installation of a new railing system for the Boathouse, be awarded to Kee Safety Ltd. at a total cost of $129,743.21, including HST;

  THAT the Tender for the supply and installation of a new interlocking paver system for the Boathouse, be awarded to A Touch of Dutch Landscaping and Garden Services Ltd. at a total cost of $27,484.99, including HST;

  THAT Recreation Capital Reserve Fund R-R11-RECR be used to provide the funding required;

  AND THAT if additional work is required, subject to approval by the Director of Community Services, an additional contingency be authorized to fund any potential issues that are not within the approved Tender scope of work from Recreation Capital Reserve Fund R-R11-RECR.

7.2

Resolution - Respectful Workplace Policy Options (COU24-126)

• Motion by

  Staff Recommendation: THAT Council direct the Director of Human Resources to implement Option 1 in Report COU24-126 – Separate the current Respectful Workplace Policy H.1.36 into three (3) separate policies and update the City’s Respect in the Workplace web page;

  THAT Council adopts the Public Conduct Policy;

  AND THAT Council accepts the Administration Policy “Respectful Workplace Policy H.1.36” as information.

7.3

Resolution - Deputy Mayor Appointment 2024-2026 (COU24-125)

• Motion by

  Recommendation: THAT direction be given on the appointment of a member of Council to the Deputy Mayor role for the remainder of the term from November 14, 2024 to November 14, 2026.

8.

Business for Which Previous Notice Has Been Given:

None scheduled.

9.

Reports of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated October 28, 2024, be adopted as printed.

9.1.1

Avon Trail Blazing Request (ITS24-018)

THAT the request from the Avon Trail to blaze the Stratford Side Trail from the Devon Street playground through the City to the TJ Dolan natural area be considered.

10.

Notice of Intent:

None scheduled. 

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1-11.3 be taken collectively. 

• Motion by

  THAT By-laws 11.1-11.3 be read a First and Second Time. 

• Motion by

  THAT By-laws 11.1-11.3 be read a Third Time and Finally Passed

11.1

Award Tender for the Supply and Installation of a New Roofing System and Waterproofing for the Boathouse

To authorize the acceptance of a tender and execution of a contract with Grand Valley Roofing & Coatings Inc. for the supply and installation of a new membrane roofing system and waterproofing for the Boathouse.

11.2

Award Tender for the Supply and Installation of a New Railing System for the Boathouse

To authorize the acceptance of a tender and execution of a contract with Kee Safety Ltd. for the supply and installation of a new railing system for the Boathouse.

11.3

Award Tender for the Supply and Installation of a New Interlocking Paver System for the Boathouse

To authorize the acceptance of a tender and execution of a contract with A Touch of Dutch Landscaping and Garden Services Ltd. for the supply and installation of a new interlocking paver system for the Boathouse.

12.

Consent Agenda: CA-2024-174 to CA-2024-180

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is November 12, 2024, in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Social Services Committee [7:05 or thereafter following the Regular Council meeting]; and
  • Community Services Committee [7:10 or thereafter following the Regular Council meeting]

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on October 28, 2024, with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings.

By-law 11.4 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on October 28, 2024.

• Motion by

  THAT By-law 11.4 be read a First and Second Time. 

• Motion by

  THAT By-law 11.4 be read a Third Time and Finally Passed. 

15.3

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the October 28, 2024, Regular Council meeting adjourn.