The Corporation of the City of Stratford
Community Services Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, June 26, 2023

Time:

7:05 P.m. - 8:05 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Beatty - Chair Presiding, 
• Councillor Henderson - Vice Chair, 
• Mayor Ritsma, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Hunter, 
• Councillor Sebben, 
• Councillor McCabe, 
• Councillor Nijjar, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tim Wolfe - Director of Community Services, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Karmen Krueger - Director of Corporate Services, 
• John Paradis - Fire Chief, 
• Anne Kircos - Director of Human Resources, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• and Chris Bantock - Deputy Clerk 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the June 15, 2023 Sub-committee meeting.

4.

Delegations

None scheduled.

5.

Report of the Director of Community Services

5.1

Stratford Minor Girls Softball Association Agreement 2023 - 2028 (COM23-007)

Staff Recommendation: THAT the agreement between The Corporation of the City of Stratford and the Stratford Minor Girls Softball Association be entered into for a five (5) year term to January 31, 2028;

AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the Corporation.

• Motion by

  Sub-committee Recommendation: THAT the agreement between The Corporation of the City of Stratford and the Stratford Minor Girls Softball Association be entered into for a five (5) year term to January 31, 2028;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the Corporation.

5.2

Stratford Urban Gym Proposal (COM23-008)

Staff Recommendation: THAT the report titled, “Stratford Urban Gym” (COU23-008), be received;

THAT a public notification be given to the surrounding residents advising of the Urban Gym proposal and to obtain comments on the proposal;

AND THAT following the public notification process, and confirmation of success of the fundraising, staff be directed to issue a Request for Proposal for the design and installation of a Stratford Urban Gym for Shakespeare Park.

• Motion by

  Sub-committee Recommendation: THAT the report titled, “Stratford Urban Gym” (COU23-008), be received;

  THAT a public notification be given to the surrounding residents advising of the Urban Gym proposal and to obtain comments on the proposal;

  AND THAT following the public notification process, and confirmation of success of the fundraising, staff be directed to issue a Request for Proposal for the design and installation of a Stratford Urban Gym for Shakespeare Park.

6.

Report of the Manager of Transit

6.1

2023 Transit Bench Advertising Locations (COM23-004)

Staff Recommendation: THAT the Management Report titled, “2023 Transit Bench Advertising Locations” (COM23-004), be received for information.

• Motion by

  Sub-committee Recommendation: THAT the Management Report titled, “2023 Transit Bench Advertising Locations” (COM23-004), be received for information.

6.2

Community Transportation – PC Connect Fare Increase Feasibility (COM23-005)

Staff Recommendation: THAT the report titled, “Community Transportation - PC Connect Fare Increase Feasibility” (COM23-005), be received for information.

• Motion by

  Sub-committee Recommendation: THAT the report titled, “Community Transportation - PC Connect Fare Increase Feasibility” (COM23-005), be received for information.

6.3

Transit Bus Electrification Feasibility Study Results (COM23-006)

Staff Recommendation: THAT the report titled, “Transit Bus Electrification Feasibility Study Results”(COM23-006), be received for information.

• Motion by

  Sub-committee Recommendation: THAT the report titled, “Transit Bus Electrification Feasibility Study Results”(COM23-006), be received for information.

7.

For the Information of Committee

7.1

Department Update

At the June 15, 2023, Sub-committee meeting, the Director of Community Services provided an overview of the department update. The Department Update presented is attached to this agenda.

7.2

Advisory Committee/Outside Board Minutes

The following Advisory Committee/Outside Board minutes are provided for the information of Committee:

• Board of Park Management minutes of April 3, 2023
• Communities in Bloom Advisory Committees minutes of April 6 and May 4, 2023

8.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  Committee Decision: THAT the Community Services Committee meeting adjourn.