Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4713rd

Date:

Monday, February 13, 2023

Time:

7:00 P.m. - 8:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• John Paradis - Fire Chief, 
• Taylor Crinklaw - Director of Infrastructure and Development Services, 
• Tim Wolfe - Director of Community Services, 
• Karmen Krueger - Director of Corporate Services, 
• Anne Kircos - Director of Human Resources, 
• Chris Bantock - Deputy Clerk, 
• and Kevin Bonnell - Manager of Equity, Inclusion and Indigenous Initiatives

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Singing of O Canada

Moment of Silent Reflection

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated January 23, 2023 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated February 13, 2023 be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

At the February 6, 2023, Session, under the Municipal Act, 2001, as amended, a matter concerning the following item was considered:

3.1 Council Obligations and Best Practices Education and Training Session - A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied:

1. The meeting is held for the purpose of educating or training the members.
2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 2006, c. 32, Sched. A, s. 103 (1). (section 239.(3.1)).

As the purpose of the Session was to provide an education session, no member discussed or dealt with any matter that materially advanced the business or decision-making of Council.

5.2

At the February 13, 2023, Session, under the Municipal Act, 2001, as amended, a matter concerning the following item was considered:

3.1 2022 Downtown Stratford Business Improvement Area Board of Management Applications - Personal matters about an identifiable individual(s) including municipal employees or local board employees (section 239.(2)(b)).

6.

Hearings of Deputations and Presentations:

None scheduled.

7.

Orders of the Day:

7.1

Proclamation - Kin Canada Day and Kin Canada Week

• Motion by

  THAT Stratford City Council hereby proclaims Monday, February 20, 2023 as "Kin Canada Day" and the week of February 19-25, 2023 as "Kin Canada Week" in the City of Stratford in celebration of all Kin Canada clubs and authorizes flying of the Kin flag at City Hall from February 19-25, 2023.

7.2

Resolution - Stratford Live Music & Food

The Stratford Live Music & Food organizing committee have requested designation of the 2023 Stratford Live Music & Food event (formerly Stratford Blues & Ribfest) to be held June 16, 17 and 18, 2023 in the York Street parking lot and around the Veterans Drive Bandshell, as a municipally significant event for the purpose of obtaining a liquor licence.

Comments were only received from Huron Perth Public Health (HPPH). HPPH advised they have no concerns with the designation of this event as municipally significant as long as all food safety requirements are met for the event. This includes forms submitted by the event coordinator at least 30 days prior to the start of the event.

• Motion by

  THAT City Council hereby designates the Stratford Live Music & Food event to be held June 16-18, 2023 in the York Street parking lot and on Veterans Drive as having municipal significance for the purpose of obtaining liquor licences from the AGCO, subject to the necessary permits being obtained, compliance with the City's Municipal Alcohol Risk Policy and the required certificates of insurance being provided.

7.3

Resolution - Canadian Dairy XPO

Organizers of the Canadian Dairy XPO have requested designation of the 2023 Canadian Dairy XPO event to be held April 6 and April 7, 2023 in the Cow Coliseum building at the Stratford Rotary Complex, as a municipally significant event for the purpose of obtaining a liquor licence.

Comments received from departments and agencies include:

• no concerns from Huron Perth Public Health;
• the Fire Department has requested that organizers contact them to address a number of issues, including location and compatibility of a private fire service tanker truck and maintenance and addition of fire routes;
• following confirmation that consumption of alcohol will be restricted to the Cow Coliseum, Facilities staff indicated no concerns; and
• following confirmation that the AGCO makes the decision regarding placement of the bar area and applicable fencing following a concern about a children's play area adjacent to the bar area, Corporate Services indicated no concerns.

• Motion by

  THAT City Council hereby designates the 2023 Canadian Dairy XPO event to be held April 6 and 7, 2023 in the Cow Coliseum at the Stratford Rotary Complex as having municipal significance for the purpose of obtaining liquor licences from the AGCO, subject to the necessary permits being obtained, compliance with the City's Municipal Alcohol Risk Policy and the required certificates of insurance being provided.

7.4

Correspondence - Resignation from Stratfords of the World (Ontario) Advisory Committee

• Motion by

  THAT the resignation of Mary-Anne Krutila from the Stratfords of the World (Ontario) Advisory Committee be accepted;

  AND THAT the Terms of Reference for the Stratfords of the World (Ontario) Advisory Committee be amended to decrease the number of citizen appointments from eleven (11) members to ten members (10).

7.5

Correspondence - Resignation from Board of Park Management

• Motion by

  THAT the resignation of Julie Robinson from the Board of Park Management be accepted.

7.6

Resolution - The City of Stratford Land Acknowledgement and Protocols for Use (COU23-027)

• Motion by

  Staff Recommendation: THAT the spoken and written Land Acknowledgement as detailed in Report COU23-027, be adopted for official City use during, but not limited to, the following:

  • Regular Council Meetings,
  • Special Council Meetings,
  • Sub-committee Meetings,
  • Advisory Committee Meetings, and
  • City of Stratford events, public information and consultation sessions and staff meetings.

7.7

Resolution - Children’s Services Ontario Transfer Payment Agreement 2023-2027 (COU23-028)

• Motion by

  Staff Recommendation: THAT the report titled “Children’s Services Ontario Transfer Payment Agreement 2023-2027” (COU23-028) be received;

  THAT the Mayor and Clerk, or their respective delegates, be authorized to enter into the Ontario Transfer Payment Agreement with the Ministry of Education (Province of Ontario) that pertains to all funding allocations for all licensed child care and early years programming in Stratford, St. Marys, and Perth County;

  THAT City Council delegates its approval authority to the Director of Social Services to execute individual service contracts with each licensed child care and EarlyON provider;

  AND THAT section 13.9 of the Delegation of Authority By-law 135-2017, be amended to include licensed-based programs for child care, before and after school programs and EarlyON programs.

7.8

Resolution - Appointments to the Downtown Stratford Business Improvement Area Board of Management 2022-2026 (COU23-029)

• Motion by

  Staff Recommendation: THAT direction be given on the appointment of members, and any conditions to be applied, to the Downtown Stratford Business Improvement Area Board of Management for a four-year term to November 14, 2026, or until successors are appointed by Stratford City Council.

7.9

Resignation from the Active Transportation Advisory Committee (ATAC)

• Motion by

  THAT the resignation of Donald Hathaway from the Active Transportation Advisory Committee be accepted.

8.

Business for Which Previous Notice Has Been Given:

None scheduled.

9.

Reports of the Standing Committees:

9.1

Report of the Social Services Committee

• Motion by

  THAT the Report of the Social Services Committee dated February 13, 2023 be adopted as printed.

9.1.1

Housing Division Update – Year in Review 2022 (SOC23-005)

THAT the report titled, “Housing Division Update – Year in Review 2022” (SOC23-005), be received for information.

9.1.2

Information on Anne Hathaway Day Care Centre’s Enrollment Status (SOC23-003)

THAT the report titled, “Information on Anne Hathaway Day Care Centre’s Enrollment Status” (SOC23-003), be received for information.

9.1.3

2022 Ontario Works Year in Review (SOC23-004)

THAT the report titled, “2022 Ontario Works Year in Review” (SOC23-004), be received for information.

9.1.4

Service System Manager Bi-Monthly Update to Council (SOC23-006)

THAT the report titled, “Service System Manager Bi-Monthly Update to Council” (SOC23-006), be received for information.

9.1.5

Children’s Services Division Overview – 2023 Outlook (SOC23-001)

THAT the report titled, “Children’s Services Division Overview – 2023 Outlook” (SOC23-001), be received for information.

9.1.6

Homelessness Division Update (SOC23-002)

THAT the report titled, “Homelessness Division Update” (SOC23-002), be received for information.

10.

Notice of Intent:

None scheduled.

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.3 be taken collectively.

• Motion by

  THAT By-laws 11.1 to 11.3 be read a First and Second Time.

• Motion by

  THAT By-laws 11.1 to 11.3 be read a Third Time and Finally Passed.

11.1

Ontario Transfer Payment Agreement for Funding under the Children's Services Ontario Program

To authorize the execution of an Ontario Transfer Payment Agreement between His Majesty the King in right of the Province of Ontario, as represented by the Minister of Education, and The Corporation of the City of Stratford for funding under the Children’s Services Ontario Program for services related to childcare programs licensed under the Child Care and Early Years Act, 2014 as well as EarlyON Child and Family Centres in Stratford, St. Marys, and Perth County. 

11.2

Amend Delegation of Authority By-law 135-2017 for Execution of Individual Service Contracts with Licensed Childcare and EarlyON providers

To amend By-law 135-2017, as amended, to delegate Council’s authority to the Director of Social Services, or their respective delegates, to execute individual service contracts with each licensed childcare and EarlyON provider.

11.3

Amend Appointments By-law 4-2023 to Make Appointments to the Downtown Stratford Business Improvement Area Board of Management

To amend By-law 4-2023, as amended, to make an appointments to the Downtown Stratford Business Improvement Area Board of Management.

12.

Consent Agenda: CA-2023-009 to CA-2023-016

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is February 27, 2023.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Finance and Labour Relations Committee [7:05 p.m. or thereafter following the Regular Council meeting];
  • Planning and Heritage Committee [7:10 p.m. or thereafter following the Regular Council meeting];
  • Infrastructure, Transportation and Safety Committee [7:15 p.m. or thereafter following the Regular Council meeting];

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on February 13, 2023 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.4 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on February 13, 2023.

• Motion by

  THAT By-law 11.4 be read a First and Second Time.

• Motion by

  THAT By-law 11.4 be read a Third Time and Finally Passed.

15.3

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the February 13, 2023 Regular Council meeting adjourn.