The Corporation of the City of Stratford
Infrastructure, Transportation and Safety Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, May 13, 2024

Time:

7:05 P.m. - 9:05 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Burbach - Chair Presiding, 
• Councillor Nijjar - Vice Chair, 
• Mayor Ritsma, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Audrey Pascual - Deputy Clerk, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Karmen Krueger - Director of Corporate Services, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• and Dave Bush - Director of Human Resources 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the April 24, 2024, Sub-committee meeting.

4.

Delegations

None scheduled.

5.

Report of the Director of Emergency Services / Fire Chief

5.1

Lease Agreement with Vanmeurs Farms Ltd. (ITS24-009)

Staff Recommendation: THAT the expression of interest [EOI] from Vanmeurs Farms Ltd., be accepted for the lease of approximately 160 acres of land at the Stratford Municipal Airport for a five-year term;

THAT a five (5) year lease agreement with Vanmeurs Farms Ltd. for the lease of 160 acres of land described as Part of Lots 39, 40, 41, Concession 5 and Parts of Lots 38, 39, 40 and 41 Concession 6, from January 1, 2024 to December 31, 2028, be authorized;

AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the Lease Agreement.

• Motion by

  Sub-committee Recommendation: THAT the expression of interest [EOI] from Vanmeurs Farms Ltd., be accepted for the lease of approximately 160 acres of land at the Stratford Municipal Airport for a five-year term;

  THAT a five (5) year lease agreement with Vanmeurs Farms Ltd. for the lease of 160 acres of land described as Part of Lots 39, 40, 41, Concession 5 and Parts of Lots 38, 39, 40 and 41 Concession 6, from January 1, 2024 to December 31, 2028, be authorized;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the Lease Agreement.

6.

Report of the Manager of Environmental Services

6.1

2023 Stratford Water Pollution Control Plant Annual Report (ITS24-007)

Staff Recommendation: THAT the 2023 Stratford Water Pollution Control Plant Annual Report (ITS24-007) be received for information to ensure transparency between the owner and operating authority.

• Motion by

  Sub-committee Recommendation: THAT the 2023 Stratford Water Pollution Control Plant Annual Report (ITS24-007) be received for information to ensure transparency between the owner and operating authority.

7.

Report of the Events Coordinator

7.1

Request for an exemption to Noise Control By-law 113-79 for the Stratford Live Music and Food event (ITS24-008)

Staff Recommendation: THAT approval be granted to the event organizers of Stratford Live Music and Food for an exemption to Noise Control By-law 113-79 for the event occurring from June 21 to June 23, 2024, to permit the operation of loudspeakers and amplification of sound in a Residential Zone on:

• Friday, June 21 and Saturday, June 22 until 11:00 p.m., and on
• Sunday, June 23 from 10:00 a.m. to 6:00 p.m.

AND THAT an exemption be granted from the unreasonable noise provision [Schedule 1, clause 8] for the duration of the 2024 Stratford Live Music and Food event, including setup on Thursday, June 20 from 6:00 a.m. to 7:00 p.m., and Friday, June 21 from 6:00 a.m. to 4:00 p.m., and take down on Sunday, June 23 until 8:00 p.m.

• Motion by

  Sub-committee Recommendation: THAT approval be granted to the event organizers of Stratford Live Music and Food for an exemption to Noise Control By-law 113-79 for the event occurring from June 21 to June 23, 2024, to permit the operation of loudspeakers and amplification of sound in a Residential Zone on:

  • Friday, June 21 and Saturday, June 22 until 11:00 p.m., and on
  • Sunday, June 23 from 10:00 a.m. to 6:00 p.m.

  AND THAT an exemption be granted from the unreasonable noise provision [Schedule 1, clause 8] for the duration of the 2024 Stratford Live Music and Food event, including setup on Thursday, June 20 from 6:00 a.m. to 7:00 p.m., and Friday, June 21 from 6:00 a.m. to 4:00 p.m., and take down on Sunday, June 23 until 8:00 p.m.

8.

For the Information of Committee

8.1

Department Update

A copy of the update was posted to the City’s website on the “Engineering Division” page.

8.2

Advisory Committee/Outside Board Minutes

The following Advisory Committee Minutes are provided for the information of Committee:

• Active Transportation Advisory Committee Minutes of January 24, 2024
• Active Transportation Advisory Committee Minutes of February 28, 2024  

9.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Committee Decision: THAT the Infrastructure, Transportation and Safety Committee meeting adjourn.