The Corporation of the City of Stratford
Finance and Labour Relations Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, April 08, 2024

Time:

7:05 P.m. - 9:05 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Hunter - Chair Presiding, 
• Councillor McCabe - Vice Chair, 
• Mayor Ritsma, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Tim Wolfe - Director of Community Services, 
• Karmen Krueger - Director of Corporate Services, 
• Kim McElroy - Director of Social Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• and Audrey Pascual - Deputy Clerk 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the March 19, 2024, Sub-committee meeting.

4.

Delegations

None scheduled. 

5.

Report of the Director of Community Services

5.1

Request to Waive Facility Fees (FIN24-007)

This item is also listed for consideration on the April 8, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT the Truth Behind The Smile Event - Request to Waive Facility Fees report (FIN24-007) be received;

AND THAT direction be provided regarding the facility rental fee waiver request in the amount of $1008.35 for use of one hall at the Rotary Complex on May 23, 2024.

• Motion by

  Sub-committee Recommendation: THAT the Truth Behind The Smile Event - Request to Waive Facility Fees report (FIN24-007) be received;

  THAT the facility rental fee waiver request in the amount of $1008.35 for use of one hall at the Rotary Complex on May 23, 2024, be approved;

  AND THAT the request be funded from the Fee Waivers and Other Facility Related Costs line item in the 2024 Budget and transferred to the Community Services Department.

6.

Report of the Director of Corporate Services

6.1

Destination Stratford 2024 Update 1 (FIN24-008)

Staff Recommendation: THAT the Destination Stratford 2024 Update 1 (FIN24-008) dated March 19, 2024, be received for information.

• Motion by

  Sub-committee Recommendation: THAT the Destination Stratford 2024 Update 1 (FIN24-008) dated March 19, 2024, be received for information.

6.2

Festival Hydro Update Q3 for the period ended September 30, 2023 (FIN24-009)

Staff Recommendation: THAT the Festival Hydro Inc. financial statements and commentary for the period ended September 30, 2023, be received for information;

AND THAT the Festival Hydro Services Inc. financial statements and commentary for the period ended September 30, 2023, be received for information.

• Motion by

  Sub-committee Recommendation: THAT the Festival Hydro Inc. financial statements and commentary for the period ended September 30, 2023, be received for information;

  AND THAT the Festival Hydro Services Inc. financial statements and commentary for the period ended September 30, 2023, be received for information.

7.

Report of the Clerk

7.1

Integrity Commissioner Services and Request for Proposal (FIN24-010)

Staff Recommendation: THAT direction be given on whether a request for proposal is to be issued in 2024 for integrity commissioner services;

AND THAT direction be given on any terms or conditions to be included in the request for proposal.

• Motion by

  Sub-committee Recommendation: THAT a request for proposal be issued in 2024 for integrity commissioner services;

  AND THAT the following requirements be mandatory:

  • the successful bidder will have at least ten (10) years of legal or quasi-judicial experience, or senior municipal management; and
  • minimum of three (3) references for whom the proponent has satisfactorily provided Integrity Commissioner services in the past 5 years; and
  • the term of the contract be to December 31, 2026.

8.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Committee Decision: THAT the Finance and Labour Relations Committee meeting adjourn.