The Corporation of the City of Stratford
Community Services Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, November 27, 2023

Time:

7:10 P.m. - 8:10 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Beatty - Chair Presiding, 
• Councillor Henderson - Vice Chair, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Hunter, 
• Councillor Sebben, 
• Councillor McCabe, 
• Deputy Mayor Nijjar, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tim Wolfe - Director of Community Services, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Karmen Krueger - Director of Corporate Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Acting Fire Chief, 
• and Chris Bantock - Deputy Clerk 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

Mayor Ritsma has provided regrets for this meeting.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the November 16, 2023 Sub-committee meeting.

4.

Delegations

None scheduled.

5.

Report of the Chief Administrative Officer

5.1

Draft Memorandum of Understanding with the Stratford Public Library Board (COM23-011)

Staff Recommendation: THAT the entering into of a Memorandum of Understanding with the Stratford Public Library Board to outline the services and supports to be provided by both Parties, be authorized;

AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the Memorandum of Understanding on behalf of the City.

• Motion by

  Sub-committee Recommendation: THAT the entering into of a Memorandum of Understanding with the Stratford Public Library Board to outline the services and supports to be provided by both Parties, be authorized;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the Memorandum of Understanding on behalf of the City.

6.

Report of the Corporate Initiatives Lead

6.1

Amendment to Policy P.3.9 - Advertising on City Property (COM23-012)

Staff Recommendation: THAT the Advertising on City Property Policy P.3.9 be amended to revise the definition of the term “advertisement(s)” to:

• “advertisement(s)” The content presented on a City of Stratford asset for the purpose of influencing, educating, or informing the public, and purchased by an external company, organization, association or individual and which contains sufficient information to induce the purchase of the advertiser’s service, facility, or product.

• Motion by

  Sub-committee Recommendation: THAT the Advertising on City Property Policy P.3.9 be amended to revise the definition of the term “advertisement(s)” to:

  • “advertisement(s)” The content presented on a City of Stratford asset for the purpose of influencing, educating, or informing the public, and purchased by an external company, organization, association or individual and which contains sufficient information to induce the purchase of the advertiser’s service, facility, or product.

7.

Report of the Director of Community Services

7.1

Golf Course Association 2024 Budget and Fee Schedule (COM23-013)

Staff Recommendation: THAT the 2024 Municipal Golf Course Association’s Operating Budget and Fee Schedule be approved as presented in Report COM23-013.

• Motion by

  Sub-committee Recommendation: THAT the 2024 Municipal Golf Course Association’s Operating Budget and Fee Schedule be approved as presented in Report COM23-013.

8.

For the Information of Committee

8.1

Department Update

At the November 16, 2023, Sub-committee meeting, the Director of Community Services provided an overview of the department update. The Department update presented is attached to this agenda.

8.2

Advisory Committee/Outside Board Minutes

The following Advisory Committee/Outside Board minutes are provided for the information Committee:

• Communities in Bloom Advisory Committee minutes of September 14, 2023 and October 5, 2023

9.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  Committee Decision: THAT the Community Services Committee meeting adjourn.