Stratford City Council
Special Council Open Session
AGENDA

Meeting #:

4748th

Date:

Tuesday, July 02, 2024

Time:

4:30 P.m. - 6:30 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Audrey Pascual - Deputy Clerk, 
• and Dave Bush - Director of Human Resources 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

​​Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Councillor Sebben provided regrets for this meeting. 

Land Acknowledgment

Moment of Silent Reflection

Respectful Workplace Policy Statement

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

​The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature Thereof

 

3.

Adoption of the Minutes:

The June 24, 2024, Regular Council meeting minutes will be listed for adoption at the next Regular Council meeting. 

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  THAT the Addendum/Addenda to the Special Council Agenda dated July 2, 2024 be added to the Agenda as printed. 

5.

Report of the Committee of the Whole In-Camera Session:

None scheduled. 

6.

Hearings and Deputations

None scheduled. 

7.

Orders of the Day:

7.1

Resolution - Supply and Delivery of Hybrid Vehicles (COU24-063)

• Motion by

  Staff Recommendation: THAT the portion of the tender (T-2024-05) for the supply and delivery of six (6) Hybrid Ford 150 XL Pickup Trucks be awarded to East Court Metro Lincoln at a total tender price of $467,432.05, including HST;

  AND THAT the portion of the tender (T-2024-05) for the supply and delivery of one (1) Hybrid Ford Escape SUV be awarded to Lunar Contracting at a total tender price of $66,267.72, including HST.

7.2

Resolution - T-2024-11 Asphalt Resurfacing Tender Award (COU24-064)

• Motion by

  Staff Recommendation: THAT the Tender (T-2024-11) for the Asphalt Resurfacing 2024 Contract be awarded to GIP Paving Inc. at a total tender price of $1,716,649.69, including HST;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the T-2024-11 Contract Agreement.

7.3

Resolution - Health Unit Cost Apportionment Agreement Renewal (COU24-065)

• Motion by

  Staff Recommendation: THAT the Huron Perth Public Health Cost Apportionment Agreement between The Corporation of the City of Stratford, The Corporation of the Town of St. Marys, The Corporation of the County of Perth and The Corporation of the County of Huron be renewed for a further four (4) year term effective January 1, 2025 to December 31, 2028;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of The Corporation of the City of Stratford.

7.4

Resolution - Spruce Lodge Apportionment Agreement Renewal (COU24-066)

• Motion by

  Staff Recommendation: THAT the Spruce Lodge Cost Apportionment Agreement between The Corporation of the City of Stratford, The Corporation of the Town of St. Marys and The Corporation of the County of Perth effective January 1, 2026 to December 31, 2028 be approved;
  
  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement on behalf of The Corporation of the City of Stratford.

7.5

Resolution - 2023 Audited Financial Statements and 2024 Unaudited Financial Statements and Commentary of Festival Hydro Inc. (FHI) and Festival Hydro Services Inc. (FHSI) for the year ended December 31, 2023 (FIN24-021)

• Motion by

  Staff Recommendations: THAT the Festival Hydro Inc. audited financial statements for the year ended December 31, 2023, be received for information;

  THAT the Festival Hydro Services Inc. audited financial statements for the year ended December 31, 2023, be received for information;

  THAT the Festival Hydro Inc. unaudited financial statements and commentary for the period ending March 31, 2024, be received for information;

  THAT the Festival Hydro Services Inc. unaudited financial statements and commentary for the period ending March 31, 2024, be received for information;

  AND THAT Council, as the sole shareholder, declare a top-up Common Share dividend in the amount of $233,750 for the year 2023, calculated in accordance with Festival Hydro’s Dividend Policy, to be paid in Q2 of 2024.

7.6

Correspondence - Resignation from Heritage Stratford

• Motion by

  THAT the resignation of Jack West from the Heritage Stratford Advisory Committee be accepted.

8.

Business for Which Previous Notice Has Been Given:

None scheduled. 

9.

Report of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated July 2, 2024 be adopted as printed. 

9.1.1

Amend Fireworks By-law 73-2006

THAT the Fireworks By-law 73-2006, as amended, be further amended by:

• Amending section 1.6 to remove sparklers from the definition of “family fireworks”.
• Amending section 5.1 to “No person shall set off Family Fireworks in the City, except on the designated days of Victoria Day, Canada Day, and on the first day of the Diwali Festival annually. In the event that weather conditions such as rain, fog, smog or wind, on Victoria Day or Canada Day or the first day of the Diwali Festival make it impractical and/or unsafe to set off family fireworks, the next day preceding or following Victoria Day or Canada Day or the first day of the Diwali Festival shall be the designated day.”
• Amending section 11.1 to: “The act of setting off of Family Fireworks on private property by the owner, tenant or authorized person on Victoria Day or Canada Day or the first day of Diwali for their own personal display shall not be deemed to be a Display Fireworks.”

AND THAT the City Clerk be directed to prepare and list an amendment to By-law 73-2006, for consideration at a future Regular Council meeting.

9.2

Reports of the Finance and Labour Relations Committee:

• Motion by

  THAT the Report of the Finance and Labour Relations Committee dated July 2, 2024.

9.2.1

Destination Stratford 2024 Update 2 (FIN24-017)

THAT the Destination Stratford 2024 Update 2 (FIN24-017) dated May 22, 2024, be received for information.

9.2.2

Financial Indicator Review, Financial Profile and Municipal Debt Limits (FIN24-014)

THAT the report titled "Financial Indicator Review, Financial Profile and Municipal Debt Limits" (FIN24-014), be received for information.

9.2.3

Preliminary 2023 Year-end Results (FIN24-016)

THAT the report titled, ”Preliminary 2023 Year-end Results” (FIN24-016), dated May 22, 2024, be received for information.

10.

Notice of Intent:

None noted.

11.

Reading of the By-laws:

The following By-laws require First and Second Readings and Third and Final Readings and can be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.8 be taken collectively. 

• Motion by

  THAT By-laws 11.1 to 11.8 be read a First and Second Time. 

• Motion by

  THAT By-laws 11.1 to 11.8 be read a Third Time and Finally Passed. 

11.1

June 24, 2024 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on June 24, 2024.

11.2

Award Tender for Supply and Installation of Sewer Lines

To authorize the acceptance of a tender, execution of a contract and the undertaking of work from Clearwater Structures Inc. for the Supply and Installation of Sewer Liners (T-2024-20).

11.3

Award Tender for the Supply and Delivery of Six (6) Hybrid Ford 150 XL Pickup Trucks

To authorize the acceptance of a tender, from East Court Metro Lincoln for the supply and delivery of six (6) Hybrid Ford 150 XL Pickup Trucks (T-2024-05).

11.4

Award Tender for the Supply and Delivery of One (1) Hybrid SUV

To authorize the acceptance of a tender, from Lunar Contracting for the supply and delivery of one (1) Hybrid Ford Escape SUV (T-2024-05).

11.5

Amend Fireworks By-law 73-2006

To amend By-law 73-2006 as amended, to add the first day of the Diwali Festival to the designated dates approved under Family Fireworks and to remove sparklers from the family fireworks definition.

11.6

Cost Apportionment Agreement - Spruce Lodge

To authorize the execution of the Spruce Lodge Long Term Care Cost Apportionment Agreement with The Corporation of the Town of St. Marys and The Corporation of the County of Perth from January 1, 2026 to December 31, 2028.

11.7

Cost Apportionment Agreement Renewal - Huron Perth Public Health

To authorize the execution of the Huron Perth Public Health Cost Apportionment Renewal Agreement with The Corporation of the Town of St. Marys, The Corporation of the County of Perth, and The Corporation of the County of Huron with respect to the provision of public health programs and services for a further four (4) year term effective January 1, 2025 to December 31, 2028.

11.8

Award Tender for Asphalt Resurfacing

To authorize the acceptance of a tender, execution of a contract and the undertaking of work from GIP Paving Inc. for the Asphalt Resurfacing 2024 Contract (T-2024-11).

12.

Consent Agenda: CA-2024-102 to CA-2024-115

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Reading of the Confirmatory By-law

The following By-law requires First and Second Readings and Third and Final Readings.

By-law 11.9 Confirmatory By-law

To confirm the proceedings of Council of the Corporation of the City of Stratford at it's meeting held on July 2, 2024.

• Motion by

  THAT By-law 11.9 be read a First and Second Time. 

• Motion by

  THAT By-law 11.9 be read a Third Time and Finally Passed. 

15.

Adjournment:

• Motion by

  ​THAT the July 2, 2024 Special Council Meeting adjourn.