Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4763rd

Date:

Monday, January 27, 2025

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Dave Bush - Director of Human Resources, 
• Chris Van Bargen - Deputy Fire Chief, 
• and Audrey Pascual - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

Respectful Conduct Statement

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated January 13, 2025, be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated January 27, 2025, be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

At the January 16, 2025, Committee of the Whole In-camera Session, under the Municipal Act, 2001, the following matter was considered:

6.1 Confidential Verbal Update of the Chief Administrative Officer with respect to a Shared Services Agreement (CM-25-03) - Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (section 239.(2)(e)); Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); and A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (section 239.(2)(k)).

At the In-camera Session, an update, a report, and advice subject to solicitor-client privilege were received. Direction was given to the City Solicitor, the Chief Administrative Officer and the Mayor.

5.2

January 27, 2025, Committee of the Whole In-camera Session

The January 27, 2025, Committee of the Whole In-camera Session has been cancelled.

6.

Hearings of Deputations and Presentations:

6.1

David Boghosian, Integrity Commissioner for The Corporation of the City of Stratford

David Boghosian, Integrity Commissioner, will provide an education session on the Code of Conduct and Municipal Conflict of Interest Act.

• Motion by

  THAT David Boghosian, Integrity Commissioner for The Corporation of the City of Stratford, be heard. 

7.

Orders of the Day:

7.1

Resolution - Proposed Amendment to Building By-law 112-2005 (COU25-008)

• Motion by

  Staff Recommendation: THAT the report titled, “Proposed Amendment to Building By-law 112-2005” (COU25-008), be received;

  AND THAT Council approve the amendment to By-law 112-2005, as amended, regarding the proposed increases to building permit fees as set out in Schedule “A”, effective February 1, 2025.

8.

Business for Which Previous Notice Has Been Given:

None scheduled

9.

Reports of the Standing Committees:

There are no Standing Committee reports to be considered at the January 27, 2025 meeting.

10.

Notice of Intent:

None scheduled

11.

Reading of the By-law:

​The following By-law requires First and Second Readings and Third and Final Readings:

• Motion by

  THAT By-laws 11.1 be read a First and Second Time.

• Motion by

  THAT By-laws 11.1 be read a Third Time and Finally Passed.

11.1

Amend Building By-law Permit Fees

To amend By-law 112-2005 as amended, to revise building permit fees effective February 1, 2025.

12.

Consent Agenda: CA-2025-006 to CA-2025-008

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is February 10, 2025 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Social Services Committee [7:05 or thereafter following the Regular Council meeting]; and
  • Finance and Labour Relations Committee [7:10 or thereafter following the Regular Council meeting]

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on January 27, 2025, with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Confirmatory By-law:

The following By-law requires First and Second Readings and Third and Final Readings. 

By-law 11.2 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on January 27, 2025.

• Motion by

  THAT By-law 11.2 be read a First and Second Time.

• Motion by

  THAT By-law 11.2 be read a Third Time and Finally Passed. 

15.3

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the January 27, 2025, Regular Council meeting adjourn.