The Corporation of the City of Stratford
Infrastructure, Transportation and Safety Committee
Open Session
AGENDA

Meeting #:

Date:

Monday, August 12, 2024

Time:

7:10 P.m. - 9:10 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Nijjar - Vice Chair Presiding, 
• Mayor Ritsma, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Karmen Krueger - Director of Corporate Services, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• and Dave Bush- Director of Human Resources 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Vice Chair Presiding to call the Meeting to Order.

Councillor Burbach provided regrets for this meeting. 

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Sub-committee Minutes

​Sub-committee minutes are attached for background regarding the discussion held at the July 24, 2024 Sub-committee meeting.

4.

Delegations

4.1

Request for Delegation by Robert Ritz regarding the Erie Street Parking Lot Surface Treatment Report

Robert Ritz has requested to speak to the Erie Street Parking Lot Surface Treatment Report ITS24-016. Robert Ritz will be providing new information following his July 24, 2024 delegation to the Infrastructure Transportation and Safety Sub-committee. 

• Motion by

  THAT Robert Ritz be heard.

5.

Report of the Manager of Climate Change Programs

5.1

Community Climate Action Plan (ITS24-015)

This item is also listed for consideration on the August 12, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT the Community Climate Action Plan (CCAP) be adopted;

THAT staff be directed to:

• Identify and advance actions in CCAP that can be implemented within the existing staffing capacity and budget resources;
• Include CCAP programs and supporting resources required for consideration in the 2025 multi-year budget process;

AND THAT staff be authorized to continue to explore potential funding

• Motion by

  Sub-committee Recommendation: THAT the Community Climate Action Plan (CCAP) be adopted;

  THAT staff be directed to:

  • Identify and advance actions in CCAP that can be implemented within the existing staffing capacity and budget resources;
  • Include CCAP programs and supporting resources required for consideration in the 2025 multi-year budget process;

  AND THAT staff be authorized to continue to explore potential funding opportunities through senior levels of government.

6.

Report of the Fire Chief

6.1

Repair or Replace Fire Utility Vehicle (ITS24-014)

This item is also listed for consideration on the August 12, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT the repair of the fire utility vehicle in the amount of $28,025 be authorized.

• Motion by

  Sub-committee Recommendation: THAT the repair of the fire utility vehicle in the amount of $28,025 be authorized.

6.2

Procure New Fire Apparatus using Canoe Procurement Group (ITS24-017)

This item is also listed for consideration on the August 12, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT staff be authorized to use the Canoe procurement group to proceed with the procurement process to purchase a Pierce Quintuple Combination Pumper fire apparatus.

• Motion by

  Sub-committee Recommendation: THAT staff be authorized to use the Canoe procurement group to proceed with the procurement process to purchase a Pierce Quintuple Combination Pumper fire apparatus.

7.

Report of the Events Coordinator

7.1

Request for an exemption to Noise Control By-law 113-79 for the Stratford Lantern Parade event (ITS24-013)

This item is also listed for consideration on the August 12, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT direction be given on the noise exemption requested by the Playmakers! Theatre School for the Stratford Lantern Parade event on Saturday, October 19, 2024, from 8:00 a.m. to 11:00 p.m. from the following provisions:

• Unreasonable Noise [Schedule 1 clause 8];
• The operation of loudspeakers and amplification of sound [Schedule 2 clause 2];
• Loading and unloading [Schedule 2 clause 4].

• Motion by

  Sub-committee Recommendation: THAT approval be granted to Playmakers! Theatre School for an exemption to Noise Control By-law 113-79 for the Stratford Lantern Parade event occurring on Saturday, October 19, 2024, from 8:00 a.m. to 11:00 p.m. from the following provisions:

  • Unreasonable Noise [Schedule 1 clause 8];
  • The operation of loudspeakers and amplification of sound [Schedule 2 clause 2];
  • Loading and unloading [Schedule 2 clause 4].

8.

Report of the Project Manager

8.1

Erie Street Parking Lot Surface Treatment (ITS24-016)

This item is also listed for consideration on the August 12, 2024, Regular Council reconvene agenda. 

Staff Recommendation: THAT Council authorize staff to proceed with the design and issuing a tender for the resurfacing of the Erie Street Parking Lot at this time.

• Motion by

  Sub-committee Decision: THAT Council authorize staff to proceed with the design and issuing a tender for the resurfacing of the Erie Street Parking Lot at this time;

  THAT the matter with respect to the Erie Street Parking Lot project be referred to staff to investigate alternative options for the site; 

  AND THAT staff be directed to report back with alternative options for the consideration of Council at a future meeting. 

9.

For the Information of Committee

9.1

Department Update

A copy of the update is available on the City's website on the "Engineering Division" page. 

9.2

Advisory Committee/Outside Board Minutes

No Advisory Committee or Outside Board minutes were provided to Committee. 

10.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Committee Decision: THAT the Infrastructure, Transportation and Safety Committee meeting adjourn.