Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4755th

Date:

Monday, September 23, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Michael Mousley - Transit Manager, 
• Kevin Bonnell - Manager of Inclusion, Equity & Indigenous Initiatives , 
• Jeff Wilson - Manager of Housing, 
• and Audrey Pascual - Deputy Clerk 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

---

1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

Respectful Workplace Policy Statement

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated September 9, 2024 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated September 23, 2024 be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

Committee of the Whole In-camera Session - September 23, 2024

The September 23rd In-camera Session was cancelled.

6.

Hearings of Deputations and Presentations:

None scheduled. 

7.

Orders of the Day:

7.1

Resolution - Proposed Disposition and Sale of City-Owned Land – Block 37 Registered Plan 519 (Pedestrian Walkway Block - Sprung Court) (COU24-112)

• Motion by

  Staff Recommendation: THAT Block 37, RP 519, being a block of land originally created and recently serving as a pedestrian walkway to Sprung Court be declared surplus to the needs of The Corporation of the City of Stratford;

  THAT once declared surplus, Block 37, RP 519 is to be sold to abutting property owners without requiring a valuation;

  THAT all costs associated with closing the walkway, declaring the lands surplus and selling the lands to abutting property owners are to be borne by HIP Queensland Inc.;

  AND THAT the City Solicitor take all steps necessary to terminate the Encroachment Agreement between the City and the Owners of Block 37, RP 519, identified as Instrument Number 297150.

7.2

Resolution - Explore the Implementation of an Indigenous Medicine Wheel on City Property (COU24-110)

Kevin Bonnell, Manager of Inclusion, Equity and Indigenous Initiatives will be in attendance to present the report. 

• Motion by

  Staff Recommendation: THAT the report titled, “Explore the Implementation of an Indigenous Medicine Wheel on City Property” (COU24-110), be received for information.

7.3

Resolution - Bus Wash System Replacement – Proposal Award (COU24-103)

• Motion by

  Staff Recommendation: THAT the Request for Proposal (RFP-2024-26) for the supply and installation of a new transit bus wash system be awarded to Westmatic Corporation at a total cost of $413,874.93 (including HST);

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the agreement and any related documents.

7.4

Resolution - Oakdale Avenue Multi-Use Trail Construction Tender Award (COU24-108)

• Motion by

  Staff Recommendation: THAT the Tender (T-2024-21) for the Oakdale Avenue Multi-Use Trail Construction Contract be awarded to Ekum-Sekum Incorporated o/a Brantco Construction at a total tender price of $301,602.65, including HST;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement.

7.5

Resolution - Consulting Services for the O’Loane Trunk Sanitary Sewer Extension (COU24-109)

• Motion by

  Staff Recommendation: THAT the proposal of MTE Consultants Inc. for Consulting Services for the O'Loane Trunk Sanitary Sewer Extension (RFP-2024-25) in the amount of $272,992.63, including HST, be accepted;

  AND THAT the Mayor and Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for contract RFP-2024-25.

7.6

Resolution - Grand Trunk Renewal Community Insights, Vision and Guiding Principles (COU24-113)

• Motion by

  Staff Recommendation: THAT the Grand Trunk Renewal vision and guiding principles as presented in COU24-113 be adopted to guide and focus the work on the Grand Trunk Renewal.

7.7

Resolution - Parking Enforcement Services Contract Extension (COU24-114)

• Motion by

  Staff Recommendation: THAT the contract extension with Commissionaires Great Lakes for the provision of Parking Enforcement Services for the City of Stratford, for a one-year term ending on August 31, 2025, be authorized;

  AND THAT the Mayor and Clerk, or their respective designates, be authorized to execute all necessary extension documents.

7.8

Proclamation - Economic Abuse Awareness Day

• Motion by

  THAT Stratford City Council hereby proclaims November 26, 2024 as Economic Abuse Awareness Day in the City of Stratford to raise awareness of a common but overlooked form of domestic violence that limits an individual’s financial autonomy, including denying access and control over resources or constraining economic freedom.  

7.9

Proclamation - Pregnancy Infant Loss Awareness Day

• Motion by

  THAT Stratford City Council hereby proclaims October 15, 2024 as "Pregnancy and Infant Loss Awareness Day" in remembrance of pregnancy loss and infant death, including, but not limited to, miscarriage, stillbirth, medical termination, SIDS and the death of a newborn;

  AND THAT Stratford City Council authorizes the flying of the Pregnancy and Infant Loss Awareness Flag on October 15, 2024 in recognition of the importance of support needed when a family experiences the trauma of pregnancy and infant loss. 

8.

Business for Which Previous Notice Has Been Given:

None noted.

9.

Reports of the Standing Committees:

There are no Standing Committee Reports to be considered.

10.

Notice of Intent:

None noted. 

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-law 11.1 to 11.5 be taken collectively.

• Motion by

  THAT  By-laws 11.1 to 11.5 be read a First and Second Time. 

• Motion by

  THAT By-laws 11.1 to 11.5 be read a Third Time and Finally Passed. 

11.1

Award Tender for Supply and Installation of a New Transit Bus Wash System

To authorize the acceptance of a proposal and execution of an agreement with Westmatic Corporation for the supply and installation of a new transit bus wash system (RFP-2024-26).

11.2

Award Tender for the Oakdale Avenue Multi-Use Trail Construction

To authorize the acceptance of a tender and execution of a contract with Ekum-Sekum Incorporated o/a Brantco Construction for the construction of the Oakdale Avenue Multi-Use Trail (T-2024-21).

11.3

Consulting Services for the O'Loane Trunk Sanitary Sewer Extension Proposal Award

To authorize the acceptance of a proposal and execution of a contract with MTE Consultants Inc. for Consulting Services for the O'Loane Trunk Sanitary Sewer Extension (RFP-2024-25).

11.4

Amend the Delegation of Authority By-law

To amend sections 4.2 and 4.3 of By-law 135-2017, as amended, to delegate Council’s authority to the Chief Administrative Officer and the Director of Human Resources to adjust salaries in accordance with relevant policies and legislation, and to delegate Council’s authority to the Chief Administrative Officer to approve termination of and execute termination of employees below the CAO or deputy CAO level. 

11.5

Parking Enforcement Services Contract

To authorize the entering into and execution of a contract with Commissionaires Great Lakes for parking enforcement services for a one year period to August 31, 2025.

12.

Consent Agenda: CA-2024-151 to CA-2024-158

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

The next Regular Council meeting is October 15, 2024 in the Council Chamber, City Hall.

• Motion by

  THAT the Council meeting adjourn to convene into Standing Committees as follows:

  • Social Services Committee [7:05 p.m. or thereafter following the Regular Council meeting]; and
  • Finance and Labour Relations Committee [7:10 p.m. or thereafter following the Regular Council meeting]

  and to Committee of the Whole if necessary, and to reconvene into Council.

15.

Council Reconvene:

15.1

Declarations of Pecuniary Interest made at Standing Committees

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Declarations of Pecuniary Interest made at Standing Committee meetings held on  September 23, 2024 with respect to the following Items and re-stated at the reconvene portion of the Council meeting:

Name, Item and General Nature of Pecuniary Interest

 

15.2

Reading of the By-laws (reconvene):

The following By-law requires First and Second Readings and Third and Final Readings.

By-law 11.6 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on September 23, 2024.

• Motion by

  THAT  By-law 11.6 be read a First and Second Time. 

• Motion by

  THAT By-laws 11.6 be read a Third Time and Finally Passed. 

15.3

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the September 23, 2024 Regular Council meeting adjourn.