The Corporation of the City of Stratford
Finance and Labour Relations Sub-committee
Open Session
AGENDA

Meeting #:

Date:

Tuesday, July 22, 2025

Time:

4:30 P.m. - 5:30 P.m.

Location:

Council Chamber, City Hall

Sub-committee Present:

• Councillor Hunter - Chair Presiding, 
• Councillor McCabe - Vice Chair, 
• Councillor Beatty, 
• Councillor Burbach, 
• and Councillor Nijjar 

Staff Present:

• Karmen Krueger - Director of Corporate Services, 
• Tatiana Dafoe - City Clerk, 
• Victoria Trotter - Council Committee Coordinator, 
• and Miranda Franken - Council Clerk Secretary 

To watch the Sub-committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the meeting to Order.

Land Acknowledgment

Moment of Silent Reflection

Respectful Conduct Statement

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

​The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Delegations

None scheduled.

4.

Report of the Chief Administrative Officer

4.1

Policy Update – Expressions of Sympathy (FIN25-016)

• Motion by

  Staff Recommendation: THAT Policy A.1.9 be amended to reflect the proposed changes in Attachment 2 to this Report (FIN25-016).

4.2

Long Service Award Policy Updates (FIN25-020)

• Motion by

  Staff Recommendation: THAT the revised Long Service Award Policy H.1.7 attached to Report FIN25-020 be approved.

4.3

Policy Update - Flags at City Hall Policy (FIN25-021)

• Motion by

  Staff Recommendation: THAT the Lowering Flags at City Hall Policy A.1.7 be rescinded and replaced with the Flags at City Hall Policy A.1.7 attached to Report FIN25-021.

5.

Report of the Clerk

5.1

Composition and Size of Council for the 2026-2030 Term (FIN25-025)

• Motion by

  Staff Recommendation: THAT direction be provided if City Council is interested in initiating notice of intent to change the composition of City Council in time for the 2026 municipal election and that City Council identify the proposed change(s) to the composition and/or size of Council.

5.2

Appointment of Deputy Mayor (FIN25-023)

• Motion by

  Staff Recommendation: THAT direction be given to the City Clerk on the process for selecting a Deputy Mayor for the City commencing with the 2026-2030 term of office.

5.3

2026 Municipal and School Board Election Alternative Voting Methods (FIN25-024)

• Motion by

  Staff Recommendation: THAT the use of internet and telephone voting in the 2026 municipal and school board election be approved;

  AND THAT free transit on election day be approved to support access and remove barriers to voting for the 2026 municipal and school board election;

  AND THAT the Clerk be directed to prepare a by-law authorizing the use of internet and telephone voting in the 2026 municipal and school board election.

6.

Report of the Council Committee Coordinator

6.1

Advisory Committee Renumeration (FIN25-026)

• Motion by

  Staff Recommendation: THAT remuneration be paid to each member of Heritage Stratford, Accessibility Advisory Committee and Committee of Adjustment in the amount of $125.00 per meeting for each Committee meeting attended and $50.00 per meeting for Heritage Stratford site plan review meetings, Heritage Stratford permit review meetings and Accessibility Advisory Committee site plan review meetings commencing January 1, 2026;

  AND THAT Policy C.3.1 Council Appointed Advisory Committees be updated to reflect the changes to remuneration.

7.

Advisory Committee/Outside Board Minutes

The following Advisory Committee Minutes are provided for the information of Sub-committee:

• Stratfords of the World (Ontario) Advisory Committee Minutes of November 28, 2024

8.

Next Sub-committee Meeting

The next Finance and Labour Relations Sub-committee meeting is September 16, 2025 at 4:30 p.m. in the Council Chamber, City Hall.

9.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Sub-committee Decision:  THAT the Finance and Labour Relations Sub-committee meeting adjourn.