Stratford City Council
Regular Council Open Session
AGENDA

Meeting #:

4761st

Date:

Monday, January 13, 2025

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chamber, City Hall

Council Present:

• Mayor Ritsma - Chair Presiding, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Hunter, 
• Councillor McCabe, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Kim McElroy - Director of Social Services, 
• Tim Wolfe - Director of Community Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Karmen Krueger - Director of Corporate Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• Audrey Pascual - Deputy Clerk, 
• and Dave Bush - Director of Human Resources 

To watch the Council meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order:

Mayor Ritsma, Chair presiding, to call the Council meeting to order.

Land Acknowledgment

Moment of Silent Reflection

Singing of O Canada

Respectful Conduct Statement

2.

Declarations of Pecuniary Interest and the General Nature Thereof:

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

 

 

3.

Adoption of the Minutes:

• Motion by

  THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated December 16, 2024 be adopted as printed.

4.

Adoption of the Addendum/Addenda to the Agenda:

• Motion by

  ​THAT the Addendum/Addenda to the Regular Agenda of Council and Standing Committees dated January 13, 2025, be added to the Agenda as printed.

5.

Report of the Committee of the Whole In-Camera Session:

5.1

January 13, 2025 Session, under the Municipal Act, 2001, as amended:

To be provided.

6.

Hearings of Deputations and Presentations:

None scheduled

7.

Orders of the Day:

7.1

Resolution - Considerations for Proceeding with a Request for an Expression of Interest for the Erie Street Parking Lot (COU25-001)

• Motion by

  Staff Recommendation: THAT the report titled, ‘Considerations for Proceeding with a Request for Expression of Interest for the Erie Street Parking Lot” (COU25-001), be received for information.

7.2

Resolution - T-2024-39 Erie Street Parking Lot Resurfacing Tender Award (COU25-003)

• Motion by

  Staff Recommendation: THAT the tender (T-2024-39) for the Erie Street Parking Lot Resurfacing project be awarded to Steve Smith Construction Corporation at a total price of $494,747.90, including HST;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the necessary Contract Agreement for the Erie Street Parking Lot Resurfacing project (T-2024-39).

7.3

Resolution - Award of Tender T-2024-36: Supply and Delivery of Meraki Hardware and Licensing (COU25-002)

• Motion by

  Staff Recommendation: THAT the Tender (T-2024-36) for the Supply and Delivery of Meraki Solutions, including 3-year licensing, be awarded to C.E. Technology Solutions Ltd. for a total cost of $204,479.00, including HST.

7.4

Resolution - Anne Hathaway Day Care Centre Fee Decrease (COU25-004)

• Motion by

  Staff Recommendation: THAT the following fees in Schedule “F” of the City’s Fees and Charges By-law 99-2024, be amended:

  • Toddler Weekly - $110.00
  • Toddler Daily - $22.00
  • Pre-school Daily - $22.00
  • Before or After – ages 6 and up - $13.25

  AND THAT the fees be effective January 1, 2025.

7.5

Resolution - Huron Perth Healthcare Alliance Nurse Practitioner Primary Care Outreach Program Agreement (COU25-005)

• Motion by

  Staff Recommendation: THAT The Corporation of the City of Stratford enter into an agreement with Huron Perth Healthcare Alliance to provide the Nurse Practitioner Primary Care Outreach Program;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the agreement on behalf of the City with Huron Perth Healthcare Alliance.

7.6

Resolution - Fire Protection Grant Transfer Payment Agreement (COU25-006)

• Motion by

  Staff Recommendation: THAT The Corporation of the City of Stratford enter into an Ontario Transfer Payment Agreement with His Majesty the King in right of Ontario as represented by the Ministry of the Solicitor General, Office of the Fire Marshal to support the municipal fire service in acquiring critical equipment and other needs to improve and enhance the level of fire protection service being provided;

  AND THAT the Mayor and City Clerk, or their respective delegates, be authorized to sign the Ontario Transfer Payment Agreement provided through the Fire Protection Grant on behalf of the Corporation.

8.

Business for Which Previous Notice Has Been Given:

None scheduled

9.

Reports of the Standing Committees:

9.1

Report of the Infrastructure, Transportation and Safety Committee:

• Motion by

  THAT the Report of the Infrastructure, Transportation and Safety Committee dated January 13, 2025, be adopted as printed.

9.1.1

Annual Corporate Greenhouse Gas Emissions – 2023 (COU24-021)

THAT the report titled, “Annual Corporate Greenhouse Gas Emissions – 2023” (ITS24-021), be received for information.

9.1.2

Dunn Road Well Failure - Emergency Purchase Update Report (ITS24-020)

THAT the report titled, “Dunn Road Well Failure - Emergency Purchase Update Report” (ITS24-020), be received as per Section 39.1.b. of the City of Stratford’s Purchasing Policy P.5.1.

9.1.3

Stratford Water Pollution Control Plant (WPCP) - Primary Digester Roof Failure - Update Report (ITS24-023)

THAT the report titled, “Stratford Water Pollution Control Plant (WPCP) - Primary Digester Roof Failure - Update Report” (ITS24-023), be received per Section 39.1.b. of the City of Stratford’s Purchasing Policy P.5.1.

9.1.4

Stratford Landfill Public Input Invite November 2024 (ITS24-022)

THAT the report titled, “Stratford Landfill Public Input November 2024” (ITS24-022), be received for information.

9.2

Report of the Finance and Labour Relations Committee:

• Motion by

  THAT the Report of the Finance and Labour Relations Committee dated January 13, 2025, be adopted as printed.

9.2.1

Festival Hydro Inc. and Festival Hydro Services Inc. Q2 and Q3 Updates (FIN24-033)

THAT the Festival Hydro Inc. financial results for the period ended June 30, 2024, and for the period ended September 30, 2024, be received for information;

AND THAT the Festival Hydro Services Inc. financial results for the period ended June 30, 2024, and for the period ended September 30, 2024, be received for information.

9.2.2

Third Quarter (Q3) 2024 Operating Variance Report as at September 30, 2024 (FIN24-034)

THAT the report titled “Third Quarter (Q3) 2024 Operating Variance Report as at September 30, 2024” (FIN24-034) dated November 19, 2024, be received for information.

10.

Notice of Intent:

None scheduled

11.

Reading of the By-laws:

​The following By-laws require First and Second Readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present:

• Motion by

  THAT By-laws 11.1 to 11.6 be taken collectively. 

• Motion by

  THAT By-laws 11.1 to 11.6 be read a First and Second Time. 

• Motion by

  THAT By-laws 11.1 to 11.6 be read a Third Time and Finally Passed. 

11.1

Award Tender for Video Surveillance System - Meraki Solutions

To authorize the acceptance of a tender, execution of the contract and the undertaking of the work by C.E. Technology Solutions Ltd. for the supply and delivery of Meraki Solutions, including 3-year licensing (T-2024-36).

11.2

Appointment of a Manager of Revenue and Taxation and Deputy Treasurer

To appoint a Manager of Revenue and Taxation and Deputy Treasurer for The Corporation of the City of Stratford.

11.3

Award Tender for Erie Street Parking Lot Resurfacing Project

To authorize the acceptance of a tender, execution of the contract and the undertaking of the work by Steve Smith Construction Corporation for the Erie Street Parking Lot Resurfacing project (T-2024-39).

11.4

Amend Fees and Charges By-law - Anne Hathaway Daycare Fees

To amend the Fees and Charges By-law 99-2024, to change the Anne Hathaway Day Care Centre fees.

11.5

Agreement - Huron Perth Healthcare Alliance Nurse Practitioner Primary Care Outreach Program

To authorize the entering into and execution of an agreement with the Huron Perth Healthcare Alliance for the provision of the Nurse Practitioner Primary Care Outreach Program.

11.6

Ontario Transfer Payment Agreement - Fire Protection Grant

To authorize the entering into and execution of an Ontario Transfer Payment Agreement with His Majesty the King in right of Ontario as represented by the Ministry of the Solicitor General, Office of the Fire Marshal for the provision of funding to support the acquisition of critical equipment and other needs to improve and enhance the level of fire protection service being provided.

12.

Consent Agenda: CA-2025-001 to CA-2025-005

Council to advise if they wish to consider any items listed on the Consent Agenda.

13.

New Business:

14.

Adjournment to Standing Committees:

There are no Standing Committee meetings to be held.

The next Regular Council meeting is January 27, 2025, in the Council Chamber, City Hall.

15.

Confirmatory By-law:

The following By-law requires First and Second Readings and Third and Final Readings:

By-law 11.7 Confirmatory By-law

To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on January 13, 2025.

• Motion by

  THAT By-law 11.7 be read a First and Second Time.

• Motion by

  THAT By-law 11.7 be read a Third Time and Finally Passed. 

16.

Adjournment of Council Meeting

Meeting Start Time:
Meeting End Time:

• Motion by

  THAT the January 13, 2025, Regular Council meeting adjourn.