The Corporation of the City of Stratford
Finance and Labour Relations Committee
Open Session
AGENDA

Meeting #:

Date:

Thursday, January 09, 2025

Time:

4:00 P.m. - 7:00 P.m.

Location:

Council Chamber, City Hall

Committee Present:

• Councillor Hunter - Chair Presiding, 
• Councillor McCabe - Vice Chair, 
• Mayor Ritsma, 
• Councillor Beatty, 
• Councillor Biehn, 
• Councillor Briscoe, 
• Councillor Burbach, 
• Councillor Henderson, 
• Councillor Nijjar, 
• Councillor Sebben, 
• and Councillor Wordofa 

Staff Present:

• Joan Thomson - Chief Administrative Officer, 
• Tatiana Dafoe - City Clerk, 
• Audrey Pascual - Deputy Clerk, 
• Tim Wolfe - Director of Community Services, 
• Karmen Krueger - Director of Corporate Services, 
• Kim McElroy - Director of Social Services, 
• Taylor Crinklaw - Director of Infrastructure Services, 
• Adam Betteridge - Director of Building and Planning Services, 
• Neil Anderson - Director of Emergency Services/Fire Chief, 
• and Dave Bush - Director of Human Resources 

To watch the Committee meeting live, please click the following link: https://video.isilive.ca/stratford/live.html

A video recording of the meeting will also be available through a link on the City's website https://calendar.stratford.ca/meetings following the meeting.

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1.

Call to Order

​The Chair to call the Meeting to Order.

Land Acknowledgement

Moment of Silent Reflection

Respectful Conduct Statement

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

Name, Item and General Nature of Pecuniary Interest

3.

Adoption of Addenda to the Finance and Labour Relations Agenda

• Motion by

  THAT the Addenda to the Finance and Labour Relations Committee Agenda dated January 9, 2024, be added to the agenda as printed.

4.

Treasurer Update

The Director of Corporate Services/Treasurer to provide an update on the draft 2025 Budget.

5.

Hearing of Deputations and Presentations

None scheduled.

6.

Reports

6.1

United Way Request to Waive Facility Fees (FIN25-001)

• Motion by

  Staff Recommendation: THAT the report titled, “United Way Request to Waive Facility Fees” (FIN25-001), be received;

  AND THAT direction be provided regarding the facility rental fee waiver request in the amount of $875 for use of the Agriplex fieldhouse on March 15, 2025.

6.2

Infrastructure Services Supporting Information for 2025 Draft Budget Deliberations (FIN25-002)

• Motion by

  Staff Recommendation: THAT the report titled, “Infrastructure Services Supporting Information for 2025 Draft Budget Deliberations” (FIN25-002), be received for information.

6.3

Building and Planning Services Backflow Prevention Additional Information (FIN25-003)

• Motion by

  Staff Recommendation: THAT the report titled, “Building and Planning Services Backflow Prevention Additional Information” (FIN25-003), be received for information.

7.

Draft 2025 Budget Deliberations

8.

Adjournment to In-camera Session - 6:30 p.m.

• Motion by

  THAT the meeting adjourn to an In-camera Session to discuss:

  4.1 Confidential Verbal Update of the Chief Administrative Officer with respect to a Shared Services Agreement (CM-25-01) - Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (section 239.(2)(e)); Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); and A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (section 239.(2)(k)).

9.

Draft 2025 Budget Deliberations Continued

10.

Upcoming Budget Meeting

To be considered by Committee.

11.

Adjournment

​Meeting Start Time:
Meeting End Time:

• Motion by

  ​Committee Decision: THAT the Finance and Labour Relations Committee meeting adjourn.